Admin Virtual Assistant (SE - 04152025 - FTAVA)

Position: Admin Virtual Assistant

Number of hours: 40 hours/week

Schedule: EDT
Tasks required:

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Manage and respond to emails and inquiries promptly and professionally

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Schedule and coordinate meetings, appointments, and calendars

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Prepare documents, reports, presentations, and spreadsheets as needed

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Maintain digital filing systems and ensure data is kept organized and up to date

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Conduct research and compile information for reports or decision-making

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Assist with basic bookkeeping and invoice tracking

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Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)

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Provide support for onboarding new team members (document management, scheduling, etc.)

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Perform other administrative tasks as needed to support operations

Requirements :

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Proven experience as a Virtual Assistant or in a relevant administrative role

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Proficiency with Microsoft Office, Google Workspace, and productivity tools

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Strong organizational skills with the ability to manage multiple tasks efficiently.

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Proficiency in Microsoft Excel, email platforms, and general document editing tools.

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Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)

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Reliable internet connection and ability to make WiFi calls.

- High attention to detail and accuracy.

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Previous experience in administrative support is preferred.

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Knowledge of online calendars and scheduling (e.g. Google Calendar)

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Excellent phone, email and instant messaging communication skills

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Clear and concise communicator with effective English verbal and written communication skills

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Experience with basic social media management

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Strong analytical, and problem-solving skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Originally posted on Himalayas