Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.

This is a precision-critical role — small errors can create downstream operational or financial risk.
You will act as the control layer across operations , ensuring everything is accurate, documented, and completed without gaps .
This role is ideal for someone who:

- Notices inconsistencies instantly

- Works with structure and discipline

- Follows through until tasks are fully complete

What You’ll Own
Administrative Coordination & Scheduling (Core)

- Manage calendars, scheduling, and internal coordination workflows

- Align communication across leadership, clients, and internal teams

- Anticipate needs to protect leadership bandwidth

- Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

- Maintain audit-ready documentation across systems

- Support compliance-sensitive workflows within ITAD operations

- Ensure all records are:

- Accurate

- Complete

- Properly stored

- Work within structured systems like:

- Google Workspace

- Slack

- CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

- Track:

- Client onboarding progress

- Internal updates

- Process changes

- Identify inconsistencies in:

- Data

- Dates

- Documentation

- Scheduling

- Validate all key details (names, numbers, records) before execution

Systems & Records Management

- Maintain clean, structured systems across tools

- Ensure documentation is:

- Organized

- Searchable

- Accessible

- Keep long-term records consistent and reliable

What Makes You a Strong Fit

- You are extremely detail-oriented (nothing slips)

- You think ahead and prevent problems before they happen

- You work independently with minimal supervision

- You understand how small admin errors can impact operations

- You are disciplined with documentation and follow-through

Required Experience & Skills

- 3+ years in:

- Executive Assistant

- Administrative Assistant

- Virtual Assistant roles

- Strong experience with:

- Google Workspace

- Slack

- CRM systems (e.g., Salesforce)

- Exceptional attention to detail and accuracy

- Strong written and verbal English communication

- Ability to work independently and solve problems

- High level of professionalism and confidentiality

Core Competencies

- Structured, process-driven mindset

- Strong problem-solving ability

- Clear and confident communicator

- Organized and disciplined execution style

- Adaptable across multiple responsibilities

Key Metrics (KPIs)

- 100% audit-ready documentation

- Zero critical errors in records or coordination

- Tasks completed on time without follow-up

- Reduced operational issues through proactive checks

- Smooth client onboarding and internal coordination

- Leadership time saved through proactive support

Why This Role Stands Out

- High ownership and trust from leadership

- Direct impact on compliance and operational quality

- Exposure to structured, process-driven environments

- Growth path into:

- Operations Manager

- Compliance Coordinator

- Executive Operations Lead

Apply Now
If you:

- Are detail-obsessed

- Catch mistakes others miss

- Take full ownership of execution

This role is a strong fit.

Originally posted on Himalayas