Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support executive administration, operational coordination, compliance workflows, client onboarding, and documentation within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative role. You’ll serve as an important operational control layer , ensuring information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed.

Because the business operates in a compliance-sensitive environment, precision, organization, confidentiality, and attention to detail are essential.

If you’re someone who catches inconsistencies others miss, enjoys creating order, and takes ownership of tasks through completion, this role is a strong fit.
What You’ll Own
Executive & Administrative Support

- Manage calendars, meetings, scheduling, and day-to-day administrative coordination

- Support leadership with priorities, communication, and follow-ups

- Coordinate across clients, leadership, and internal teams

- Anticipate scheduling conflicts and operational needs before they become problems

- Track outstanding action items and ensure timely completion

- Help protect leadership bandwidth by keeping workflows organized

- Maintain professionalism and discretion when handling confidential information

Compliance & Documentation Support

- Maintain accurate, complete, and audit-ready documentation

- Support compliance-sensitive processes within ITAD operations

- Review documentation for missing, inconsistent, or incorrect information

- Ensure records are properly organized, stored, and accessible

- Maintain consistent documentation standards across operational systems

- Track required documentation and follow up on missing items

- Help ensure compliance-related records remain current and reliable

Client Onboarding & Operational Tracking

- Track client onboarding from initiation through completion

- Ensure required information and documentation are collected

- Monitor outstanding tasks, follow-ups, and internal dependencies

- Maintain clear visibility into onboarding status

- Coordinate with clients and internal stakeholders throughout the process

- Escalate missing information, blockers, or potential delays proactively

- Ensure onboarding steps are completed accurately and on time

Quality Control & Accuracy

- Review names, dates, numbers, schedules, records, and documentation before execution

- Identify inconsistencies across systems and workflows

- Catch potential errors before they create operational or financial issues

- Track process and documentation changes accurately

- Double-check critical information before submission or execution

- Maintain strong quality-control standards across daily operations

Systems & Records Management

- Maintain organized and accurate records across tools such as:

- Google Workspace

- Slack

- Salesforce or similar CRM platforms

- Keep systems clean, searchable, and up to date

- Maintain consistent naming and documentation practices

- Ensure important information can be retrieved quickly when needed

- Update CRM and internal systems as operational information changes

- Maintain reliable records across administrative and compliance workflows

Requirements

-
3+ years of experience in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles

- Strong experience with Google Workspace

- Experience using Slack

- Experience with Salesforce or similar CRM systems

- Exceptional attention to detail and accuracy

- Strong written and verbal English communication skills

- Ability to manage multiple priorities without sacrificing accuracy

- Strong follow-through and organizational discipline

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