10_Bilingual Payroll & HR Assistant

Description
Bilingual Payroll & HR Assistant
About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.
What you will do

Payroll

- Collect and review timesheets each week; flag missing punches and overtime before payroll closes.

- Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.

- Process new hires, rate changes, deductions, garnishments and terminations.

- Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

- Prepare onboarding packets and track I-9 and W-4 completion.

- Keep employee files, certifications and PTO balances up to date.

- Translate HR notices, policies and safety communications into Spanish.

- Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

- 2+ years in payroll, HR administration or both, for a company with hourly workers.

- Advanced English (B2+) and native or fluent Spanish.

- Precision with hours, rates and deductions; you double-check before you submit.

- Discretion with confidential employee data.

- Intermediate Excel.

Nice to have

- Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.

- Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.

- Experience supporting construction, agriculture or manufacturing crews.

- Studies in HR, accounting or business administration.

Requirements

Mandatory Requirements:

- 2+ years of experience in Payroll and/or HR Administration.

- Experience processing payroll for hourly employees.

- Advanced English (B2+) and fluent Spanish.

- Hands-on experience with timesheets, overtime, deductions, and payroll processing.

- Knowledge of onboarding and employee records.

- Intermediate Excel skills.

- High accuracy, confidentiality, and attention to detail.

- U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity.

- Knowledge of I-9, W-4, overtime rules, and garnishments.

- Experience in construction, manufacturing, landscaping, or similar industries.

Originally posted on Himalayas