Virtual Assistant - AI

About the Company

We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.

Role Overview

We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.

Key Responsibilities

Email Management

- Monitor and triage the inbox daily, flagging urgent or high-priority items

- Draft, proofread, and send responses on the founder's behalf where appropriate

- Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter

- Follow up on outstanding emails to keep threads moving

Calendar Management

- Schedule, confirm, and reschedule meetings across time zones

- Proactively resolve scheduling conflicts and keep the calendar up to date

- Prepare the founder with agendas or relevant context ahead of meetings

- Coordinate with external parties to arrange calls and meetings

Event Planning & Research

- Research relevant industry events, conferences, and meetups worth attending or sponsoring

- Handle logistics: registrations, travel coordination, and scheduling around events

- Put together event briefs/summaries with recommendations

Customer & Market Research

- Gather background research on existing customers ahead of check-ins or renewals

- Research potential new customers and compile findings into organized briefs

- Note: this is a research and preparation function only — no cold calling or outbound outreach is required

Project & Issue Tracking

- Support light project and issue tracking in Linear

- Help keep tickets, tasks, and statuses organized and up to date

General Administrative Support

- Take on ad hoc administrative tasks as they come up

- Help build and document simple processes (SOPs) for recurring tasks

- Take on additional responsibilities over time as the role grows

Requirements

- Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required

- Prior experience managing email and calendars for an executive or founder

- Strong written and verbal English communication skills

- Highly organized, with strong attention to detail and follow-through

- Comfortable working independently and learning new tools/processes with minimal hand-holding

• Able to work Eastern Time (ET) hours

Nice to Have

- Experience supporting a startup or tech company

- Familiarity with B2B sales or customer success workflows

- Experience with light research or reporting for outbound/marketing purposes

Why Join Assist World ?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Originally posted on Himalayas