V104 - Bilingual Client Relations and Intake Coordinator✦ anywhere

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Job Description:

At Job Duck , we are looking for a compassionate and highly organized Bilingual Client Relations and Intake Coordinator who is passionate about helping individuals navigate important moments in their lives. In this role, you will serve as the first point of contact for potential and existing clients, ensuring they receive prompt, professional, and empathetic support. You will play a vital role in gathering critical information, coordinating consultations, maintaining accurate records, and helping clients feel informed throughout the process. The ideal candidate is a strong communicator who thrives in a fast paced environment, values meaningful client relationships, and is committed to delivering exceptional service with empathy and professionalism.

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Monthly Compensation Range: $1,142 to $1,220 USD

Responsibilities include, but are not limited to:

- Schedule consultations, appointments, and meetings

- Follow up with potential clients regarding case eligibility and next steps

- Document and organize intake information for attorney review

- Assist with administrative and operational tasks that support the intake process

- Ensure all records, notes, and communications remain accurate and up to date

- Coordinate communication between clients and the legal team

- Provide exceptional customer service throughout the client journey

- Communicate with existing clients regarding case updates and general inquiries

- Generate and send proposals, agreements, and related documents as needed

- Manage and maintain client information within the CRM

- Track follow ups and maintain consistent communication with leads and clients

- Serve as the primary point of contact for prospective clients during the intake process

- Send payment links and collect consultation fees

- Conduct initial immigration intakes and gather detailed client information

- Answer and manage urgent inbound calls from prospective clients

Requirements:

- Schedule: Monday through Friday, 08:30 AM to 05:00 PM CST

• Location: Remote

• Time Zone: Central Standard Time (CST)

- Language Requirement: Fluent English and Spanish required

• Industry: Immigration Law

- Call Volume: Medium call volume expected

- Experience in immigration law is appreciated but not required

- Strong customer service experience is required

- Experience handling sensitive or urgent client situations is highly preferred

- Ability to communicate with empathy and professionalism during high stress situations

- Strong organizational and follow up skills

- Comfortable managing multiple priorities simultaneously

- Ability to work independently while collaborating closely with the legal team

- Experience scheduling appointments and consultations

- Experience managing client records and CRM systems

- Ability to collect and organize detailed client information accurately

• Software and Tools:

◦ DocketWise

◦ LawPay

◦ Grasshopper

◦ Calendly

◦ Ruby Receptionist

◦ Google Workspace

◦ Gmail

◦ AI transcription tools

◦ Payment processing platforms

• Firm observes federal holidays

- Firm traditionally closes for approximately two weeks during the Christmas season

Required Skills

• Bilingual Communication Skills

• Customer Service Excellence

• Active Listening

• Empathy and Compassion

• Client Relationship Management

• Verbal and Written Communication

• Attention to Detail

• Organization and Time Management

• Case Intake Coordination

• Appointment Scheduling

• CRM Manag