Senior Client Service Associate

About Wealth Enhancement

Wealth Enhancement is an independent wealth management firm with an endless passion for enriching the lives of our clients. We continually seek to perfect our craft of personalized financial planning with our team-based Roundtable and UniFi processes that go far beyond the standard approach. We proudly provide unique financial plans and investment management services to over 90,000 households from our over 175 offices - and growing - nationwide.

Since 1997, Wealth Enhancement has tirelessly raised the standard of wealth management with specialized knowledge and more attentive service that helps every client craft their future. For more information, please visit .

We have an exciting opportunity for a Sr Client Service Associate supporting our Novato, CA team!

The Senior Client Service Associate serves as a trusted partner to clients and advisors, acting as a primary point of contact and the welcoming face of the team. This role is responsible for delivering an exceptional client experience through proactive relationship management, high-touch service, and expert coordination of client service and operational activities. The Senior Client Service Associate provides advanced administrative and operational support to financial advisors, manages complex account and service requests, coordinates client communications and meetings, and helps ensure the efficient operation of the practice. Leveraging strong industry knowledge, attention to detail, and sound judgment, this individual builds lasting client relationships while driving accuracy, responsiveness, and excellence across all client-facing and administrative functions.

This is a fully r emote position. We're open to candidates located in Central Time Zone or Pacific Time Zone . Candidates located near Novato, CA are also welcome (but not required) to work from the office.

In the spirit of pay transparency, we are excited to share the base salary range for this position is $75,000.00 to $85,000.00 , exclusive of bonuses and benefits. We encourage you to apply and provide us with your compensation expectations when you do. We're big on open conversations, so, let's have one.

(Note: We currently have two openings in this office, one for a Sr Client Service Associate and one for a Sr Client Service Manager . Candidates are invited to apply to either or both depending on their experience level).
Primary Job Functions
Reception/Office Support

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Answer phone calls and respond to client messages

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Send routine follow-ups and status updates

- Prepare and send meeting reminders

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Manage inbound client requests (beneficiary updates, address changes, RMD questions, etc.)

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Order office supplies and coordinate office maintenance

New Client Onboarding

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Ensure accurate completion of prospect or new client paperwork/set up

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Follow up on funds transfer from surrendering company

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Maintain Salesforce database and client files

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Research and follow up on any issues with the Broker/Dealer, WEG Operations, and vendors

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Record incoming assets to the appropriate blotting tool

Client Relationship Management

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Dialogue with clients to understand their personal history & current financial needs

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Prepare account transactions, trades, deposits, withdrawals, RMDs, etc.

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Communicate to understand client requests, determines what needs to be done; communicate to the advisor or handle issue resolution, includes death claim processing

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May work with clients’ tax or legal counsel

Client Review Prep and Follow Up

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Gather client data and may prepare the materials for client meetings and reviews

- Conduct Tax Research (1099s)

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Complete any review follow up needs for client

Industry, Product, and Company Knowledge

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Demonstrate knowledge and can accurately execute against WEG’s Suitability Guidelines, operational processes and sales model

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Understand financial terminology and products

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Working proficiency with annuities,