Rostering Assistant

Job Description
Overview

AtkinsRéalis is seeking a highly organised and proactive Rostering Assistant to support the effective planning, coordination and deployment of resources across the Practice. Working within a fast-paced operational environment, you will play a key role in administering the Fatigue 360 system, supporting workforce planning activities, and ensuring roster, travel and accommodation requirements are delivered efficiently and compliantly.

Working closely with managers, employees and external suppliers, you will help ensure the right resources are available at the right time to meet operational and project requirements while maintaining high standards of service, compliance and operational excellence.

Your role

- Act as the key administrator for the Fatigue 360 system, ensuring all employee records are accurately established, maintained and updated, and that rosters align with operational and project requirements whilst maintaining compliance with relevant policies and standards.

- Manage and administer Fatigue 360 across the Practice, monitoring fatigue and associated risks, proactively liaising with employees and managers to identify issues and implement appropriate actions where required.

- Produce and distribute roster, fatigue and compliance reports from Fatigue 360 in line with Terms & Conditions, management reporting requirements and operational needs.

- Coordinate and allocate resources effectively to maximise workforce productivity and operational efficiency, supporting workforce planning activities to ensure the right resources are available at the right time to meet business and client requirements.

- Plan, arrange and communicate accommodation and travel requirements for employees, ensuring practical, timely and cost-effective solutions are delivered to support operational delivery.

- Provide support and guidance to managers and employees on roster management, fatigue compliance and workforce planning activities, delivering a high level of customer service and responding promptly to workforce planning, travel and accommodation queries.

- Monitor staffing levels and resource availability, identifying potential resource gaps and supporting contingency planning. Maintain accurate workforce planning records and provide management information, reporting and analysis to support decision-making.

- Build effective working relationships with internal stakeholders and external suppliers, ensure adherence to company policies, industry regulations and fatigue management requirements, contribute to continuous improvement initiatives, and support the Practice Manager with administrative, operational and resource management activities as required.

About you

- Highly organised with excellent attention to detail and the ability to manage multiple priorities effectively within a fast-paced environment.

- A confident communicator with strong interpersonal skills and the ability to build effective working relationships with colleagues, managers, operational teams and stakeholders at all levels.

- Capable of working independently, using initiative to solve problems and respond to changing operational demands, whilst contributing positively to a collaborative team environment.

- Experience working in an administrative, coordination or scheduling role, ideally within a structured, regulated or operationally focused environment.

- Strong working knowledge of Microsoft Office applications and the ability to maintain accurate records, produce reports and manage multiple tasks effectively.

- Able to work under pressure, adapt to changing priorities and support operational delivery through effective resource coordination and workforce planning activities.

- Experience in rostering, workforce planning, scheduling or resource coordination would be advantageous, as would experience within aviation, emergency services, healthcare, transport, professional services or similar operational environments.

- GCS