Remote Finance Lead-Bookkeeper (EA support a plus)

FreedUp is excited to announce an opening for a Remote Finance Manager-Bookkeeper to join our team. In this role, you will be the dedicated financial right hand to the owner of a growing residential construction and home-remodeling company. You will take full ownership of day-to-day bookkeeping and financial operations, while also providing light executive-assistant support (inbox and calendar help) as bandwidth allows. This is an excellent opportunity for someone who is detail-oriented, discreet, and brings real accounting depth and judgment, not just software familiarity. We're looking for someone with genuine accounting or bookkeeping expertise, ideally in construction or real-estate project accounting, who can bring their own knowledge and insight rather than just executing tasks. Responsibilities include owning invoicing, accounts payable/receivable, vendor compliance (W-9s and Certificates of Insurance), and GL audit preparation. The ideal candidate has real depth in QuickBooks Online and can independently diagnose issues (like a third-party app misassigning invoice data), not just enter transactions. Location: Fully Remote Job Type: Full-Time Salary: $1,000 - $1,600 per month Requirements - 3+ years of hands-on bookkeeping or accounting experience, ideally supporting a US-based construction, real estate, or home-services business. - Genuine QuickBooks Online proficiency — comfortable independently reconciling accounts, diagnosing invoicing or integration issues, and preparing documentation for external audits (e.g. GL audits). - Strong discretion and judgment when handling sensitive or confidential business and personnel information. - Experience with vendor compliance documentation (W-9s, Certificates of Insurance) and property-tax-related recordkeeping. - Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. - Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). - Comfort learning project-based platforms like BuilderTrend (used for scheduling, estimates, and project invoicing) — prior experience a plus. - Comfort working in Google Workspace (Gmail, Google Chats, Google Calendar, Google Drive) as the primary communication and document toolset. - Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. - Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. Key Responsibilities - Vendor Compliance: Track and collect W-9s and Certificates of Insurance (COI) for subcontractors and vendors. - Invoicing & Billing: Own the full invoice cycle end-to-end for client and project billing, including catching and correcting recurring errors (e.g. mis-assigned project codes) before they require rework. - Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. - Subcontractor documentation ownership: Purchase orders, certificates of insurance, master subcontractor agreements, and lien waivers all verified before any payment is released — a valuable extension of the role once the core bookkeeping is running smoothly. - Able to manage high-volume day-to-day transaction processing - Able to work fluently in QuickBooks Online and build real Excel formulas: QuickBooks Online is the system of record, and day-to-day tracking depends on formula-driven spreadsheets rather than manual calculation - Calendar Coordination: Schedule meetings following team norms as needed to support the owner. - General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed. - QuickBooks Management: Utilize QuickBooks Online for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports. - GL Audit & Compliance Prep: Coordinate and prepare documentation for periodic GL audits, and ensure al