Recruiting Virtual Assistant

We are looking for a highly organized and proactive Virtual Assist ant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment. Requirements Key Responsibilities: - Provide comprehensive executive and administrative support, including calendar - management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking. - Manage day-to-day operational tasks, maintain organized digital filing systems, update - CRM and project management platforms, and assist with process documentation and SOP creation. - Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels. - Conduct initial candidate outreach and screening interviews, schedule interviews, - maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process. - Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling. - Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership. - Assist leadership in workforce planning by identifying staffing needs, building talent - pipelines, and implementing efficient hiring processes that support business growth. - Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes. - Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company. - Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review. - Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time. - Handle confidential business, employee, and candidate information with professionalism and discretion. - Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity. - Provide general administrative support and assist with special projects as assigned by leadership. Qualifications & Skills: - Minimum 2 years of experience as an Executive Assistant, Virtual Assist ant, Recruiter, - Talent Acquisition Specialist, or similar role. - Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred. - Strong understanding of sourcing techniques and candidate screening processes. - Excellent verbal and written English communication skills. - Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools. - Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite. - Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion. - Strong organizational, analytical, and problem-solving skills. - Ability to manage multiple priorities while maintaining attention to detail. - Self-starter who can work independently with minimal supervision. Benefits Why Join Us? - Flexible work-from-home opportunity. - Opportunity to contribute to a growing business by enhancing efficiency and client experience. - Supportive and collaborative work environment. Originally posted on Himalayas