Proposal Specialist

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

Position Summary

Bodwé Professional Services Group is looking for a Federal Proposal Coordinator to join a growing proposal operations and growth organization. The Proposal Specialist supports proposal development and specializes in Sources Sought, RFIs, Task Orders, and proposal efforts.

The Federal Proposal Specialist role is responsible for all administrative aspects of proposal development. The qualified candidate ensures a high quality of all deliverables associated with assigned tasks and meets all required performance standards. The candidate is an organized "self-starter" who understands the intricacies of doing business with the federal government and has an intense attention to detail. Additionally, this position maintains responsibility for response review, editing, creating, and using compliant proposal templates in preparation for submission. The Proposal Specialist is responsible for all desktop publishing of the proposal templates using Microsoft Office Suite including TOC, Exhibits, Tables, Figures, Charts, Headers, Spacing control of text and integrated graphics, etc., and maintains standard operating procedures, content repositories and past performance libraries.

Accommodation Requests

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our

Essential Duties and Responsibilities

The following inexhaustive list of duties represents a sample of work routinely performed by this role:

- Lead and develop proposals from initial bid/no-bid review through final submission.

- Analyze requirements and create compliance matrices, schedules, outlines, and response templates.

- Coordinate reviews, organize kickoffs, and manage invitations for various proposal team meetings.

- Write original content for use in proposals, and ensure responses clearly communicate company qualifications, differentiators, relevant government experience, and value.

- Maintain strict compliance with solicitation instructions, page limitations, formatting requirements, required forms, and submission procedures.

- Manage proposal calendars and internal deadlines and proactively follow up with contributors

- Ensure proper document formatting, compliance with RFP requirements, and visually appealing content using MS Word, MS Excel, and other tools like Adobe Acrobat.

- Ensure proper field completion and signature for government SFs.

- Adhere to style guides, reinforce adherence to such guides by proposal team authors, and manage document version control.

- Work effectively under time constraints in a dynamic environment while maintaining a high level of attention to detail.

- Collaborate with the marketing team to plan visual representations of concepts.

- Create tables, charts, and figures for inclusion in proposals.

- Create data calls for Subject Matter Experts (SME) and Partners.

- Compile questions from the solicitation for review and submission.

- Manage Past Performance Questionnaires, CPAR tracking, past performance narratives and resume mapping.

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