Project Coordinator

Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type: Full-Time, Remote
Working Hours: Flexible (Aligned with U.S. client collaboration)
About the Role

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

- Tracking timelines

- Coordinating teams

- Managing communication

- Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects , ensuring nothing slips through the cracks.
What You’ll Own
Project Coordination & Execution

- Track project timelines, deliverables, and dependencies

- Ensure tasks are completed on time across teams

- Maintain clear visibility into project status

- Support smooth execution from start to finish

Stakeholder Communication

- Act as the central communication hub between:

- Clients

- Internal teams

- Project managers

- Provide regular updates and ensure alignment

- Follow up consistently to keep projects moving

Project Tracking & Documentation

- Maintain project plans, timelines, and trackers

- Document:

- Meeting notes

- Status updates

- Action items

- Use tools like:

- Asana

- Trello

- Monday.com

Meetings & Coordination

- Schedule and coordinate project meetings

- Prepare agendas and ensure clarity on objectives

- Track follow-ups and action items after meetings

Risk & Issue Management

- Identify delays, risks, or blockers early

- Flag issues proactively to project managers

- Help coordinate solutions across teams

Resource & Budget Support

- Assist with resource allocation across projects

- Track project expenses vs. budget

- Support project managers with planning and reporting

Reporting & Visibility

- Prepare project status reports for stakeholders

- Provide clear updates on:

- Progress

- Risks

- Deliverables

- Support presentations and reporting materials

What Makes You a Strong Fit

- You are highly organized and detail-oriented

- You follow up until things are completed

- You can manage multiple projects without losing clarity

- You communicate clearly and proactively

- You anticipate problems before they escalate

Required Experience & Skills

- 2+ years in:

- Project coordination

- Project management support

- Operations roles

- Experience with project tools like:

- Asana

- Trello

- Monday.com

- Strong proficiency in:

- Google Workspace or Microsoft Office

- Experience with:

- Project documentation

- Reporting and tracking

- Excellent communication and coordination skills

Nice to Have

- Exposure to project management methodologies (Agile, Scrum, Waterfall)

- Experience working with remote or distributed teams

- Background supporting client-facing projects

- Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

- Review project trackers and update timelines

- Follow up with team members on pending tasks

- Coordinate meetings and document key outcomes

- Identify risks and escalate when needed

- Update stakeholders on progress

- Support reporting and project documentation

In short:
You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.
Key Metrics (KPIs)

- On-time completion of project deliverables

- Accuracy of project tracking and documentation

- Timeliness of follow-ups and updates

- Reduction in missed deadlines or execution gaps

- Stakeholder satisfaction and communication quality

Why This Role Stands Out

- High ownership across multiple projects

- Exposure to cross-functional teams and client work

- Clear path into Project Manager roles

- Opportunity to build strong operational systems

- Remote flexibility with structured workflows

Interview Process

- Initial Screening Call

- Recruiter Interview

- Client Interview

- Offer & Onboarding

Apply Now
If you:

- Are organized and execution-focused

- Enjoy