Project Coordinator Assistant

🌟 Project Coordination Assistant

📍 Location: India — Remote
💼 Experience: 0–2 years
⏰ Employment: Full-time
💰 Salary: €300–€400/month, depending on experience and skills
🌍 Working language: English
👋 About the Role

We are looking for a highly organized, structured, and proactive Project Coordination Assistant to join our remote team.

This is a hands-on role for someone who is comfortable working with 📊 Excel/Google Sheets, reports, numbers, recurring tasks, and multiple ongoing topics at the same time .

The ideal person is someone who naturally keeps things organized, follows up without being reminded, notices when something doesn't look right, and makes sure tasks are completed rather than simply reported.

You will work closely with our stores, Shopcare, and internal team members to make sure that daily, weekly, and monthly operational processes are completed correctly and on time.
🛠️ Key Responsibilities
🏪 1. Store Operations & Daily Controls

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Monitor daily store-related tasks and reports.

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Check that required information, reports, and documentation are completed correctly.

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Review store data and identify missing information, unusual figures, discrepancies, or potential problems.

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Monitor cash differences, inventory information, orders, KPIs, and other store-related data.

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Follow up with stores or Shopcare when information is missing or a process has not been completed.

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Make sure operational issues are followed through until they are resolved.

📊 2. Reporting & Excel / Google Sheets

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Maintain and update operational spreadsheets and trackers.

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Prepare and check daily, weekly, and monthly reports.

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Work with KPIs, BI reports, inventory data, orders, cash differences, and store performance information.

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Compare data from different sources and identify inconsistencies.

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Keep spreadsheets accurate, clean, and well organized.

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Support the team with basic data analysis and reporting.

🚨 Strong Excel / Google Sheets proficiency is MANDATORY for this position.
📋 3. Project & Task Coordination

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Maintain task lists and recurring operational schedules.

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Track daily, weekly, and monthly recurring responsibilities.

- Make sure deadlines are not missed.

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Coordinate tasks between stores, Shopcare, and internal team members.

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Follow up on open topics until they are fully completed.

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Help organize projects and operational improvements.

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Keep Trello and other task-management systems up to date.

🔎 4. Problem Solving & Follow-Up

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Investigate issues before escalating them.

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Check available data and information to understand what happened.

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Identify the next action needed to resolve an issue.

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Contact the responsible person and follow up until the issue is closed.

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Challenge missing information, incorrect processes, or incomplete work when necessary.

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Escalate genuinely unresolved or high-priority problems to the appropriate person.

💻 5. Systems & Administration

You will work with several systems and should be comfortable learning new tools, including:

- 📊 Microsoft Excel

- 📊 Google Sheets

- 📈 BI/reporting tools

- 🏪 Korona

- ⏱️ Sling

- 📋 Trello

- 📹 Camera/security systems

- 🔧 Other internal operational tools

You do not need previous experience with every system. The ability and willingness to learn new systems quickly is important.
🔑 What We Are Looking For
✅ Must-Have

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🎓 0–2 years of professional experience

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📋 Previous experience in project coordination, operations, administration, retail support, or a similar role

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📊 Strong Excel / Google Sheets skills — MANDATORY

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🗂️ Very strong organizational and time-management skills

- 🔍 Excellent attention to detail

- 🔢 Good numerical understanding

- 🇬🇧 Good written and spoken English

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🏠 Ability to work independently in a remote environment

- 🔄 Strong follow-up mentality

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🎯 Ability to manage multiple tasks and priorities

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💬 Comfortable communicating with different people a