Project Coordinator

Project Coordinator – Asana, Monday.com, ClickUp & Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized and execution-focused Project Coordinator to support project planning, timeline management, stakeholder coordination, reporting, and day-to-day execution across multiple workstreams.

This is not a passive administrative role. You’ll serve as the operational backbone of project execution , ensuring deadlines remain visible, stakeholders stay aligned, dependencies are tracked, risks are identified early, and nothing falls through the cracks.

You’ll work across modern project management platforms such as Asana, Monday.com, ClickUp, Trello, Smartsheet, or Microsoft Project to maintain visibility and accountability from planning through delivery.

If you enjoy bringing structure to moving projects, coordinating across teams, and keeping execution on schedule, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management

- Build and maintain project plans, schedules, timelines, and trackers

- Work within project management platforms such as:

- Asana

- Monday.com

- ClickUp

- Trello

- Smartsheet

- Microsoft Project

- Track milestones, deliverables, dependencies, deadlines, and ownership

- Support Project Managers with scheduling, prioritization, and execution planning

- Keep next steps clearly assigned and actionable

- Monitor upcoming deadlines and critical milestones

- Flag overdue or at-risk deliverables before they impact project timelines

Task & Workflow Coordination

- Monitor task completion across multiple projects and workstreams

- Proactively follow up with task owners on outstanding deliverables

- Track dependencies and ensure teams understand what needs to happen next

- Maintain visibility into project health and execution progress

- Identify coordination gaps that could slow down delivery

- Keep task ownership, due dates, and statuses current

- Help ensure action items move from assignment through completion

Documentation & Reporting

- Capture and organize:

- Meeting notes

- Action items

- Decisions

- Project updates

- Follow-ups

- Prepare agendas, project summaries, and status reports

- Maintain organized documentation using platforms such as:

- Google Drive

- SharePoint

- Confluence

- Notion

- Build weekly dashboards and reports highlighting:

- Progress

- Upcoming milestones

- Risks

- Blockers

- Priorities

- Ensure project information remains accurate, current, and accessible

Stakeholder Communication & Coordination

- Act as a central coordination point between:

- Project Managers

- Internal teams

- Leadership

- Vendors

- External stakeholders

- Communicate project updates clearly and consistently

- Follow up on approvals, dependencies, decisions, and outstanding items

- Coordinate project meetings and scheduling

- Ensure relevant stakeholders remain informed of changes and priorities

- Escalate blockers before they create significant project delays

Resource & Scheduling Support

- Track workload distribution and resource requirements across projects

- Identify potential scheduling conflicts or capacity issues

- Coordinate timelines across teams and stakeholders

- Support Project Managers in maintaining realistic and actionable schedules

- Monitor resource dependencies that could impact delivery

Risk Monitoring & Quality Control

- Proactively identify:

- Overdue tasks

- Bottlenecks

- Missing dependencies

- Workflow gaps

- Execution risks

- Maintain risk logs, escalation trackers, and mitigation plans

- Review deliverables for completeness and consistency

- Ensure teams follow established SOPs and project processes

- Escalate risks with enough context for stakeholders to make informed decisions quickly

Vendor & External Coordination

- Coordinate communication with vendors, contractors, and external p