Program Coordinator

Program Coordinator

Department:  Program Operations
Reporting to:  Senior Director of Program Operations
Schedule:  Full-time, non-exempt
Location:  Remote, United States
Travel required: approximately 15-20 days per year
Pay Rate: $24.00 - $25.00 per hour

Summary

SSP International, Inc. (SSPI) is a non-profit organization that is synonymous with excellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Guided by our mission, SSPI is focused on embracing collaboration, building a lifelong community, and fostering a diverse and inclusive environment where participants, alumni, staff, and stakeholders feel valued, supported, and empowered. With a global network of over 5,000 alumni, we continue to pave the way for the next generation of leaders. More information on our mission, vision, values, and programs can be found at www.ssp.org.

The Program Coordinator position is responsible for assisting with the development and management of campus partner relationships, serving as a designated point-of-contact for internal and external stakeholders, and coordinating the operational and administrative processes for the Summer Science Program under the leadership of the Senior Director of Program Operations and in collaboration with the Program Operations and Academic Affairs teams. The Program Coordinator works closely with the Senior Directors of Program Operations and Academic Affairs to coordinate campus partnerships and contract processes, manage administrative tasks, and suggest process improvements while contributing to the effective and successful Summer Science Program.

The successful Program Coordinator will:
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Monitor, track, and maintain the phases of campus partnership development that supports lasting and effective campus relationships

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Maintain organized and up-to-date operational records, workflows, and documentation allowing for effective coordination

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Identify and implement process improvements that can deliver more efficient operations

Essential Responsibilities
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Under the direction of the Senior Director, coordinate the development and ongoing management of host campus relationships through researching prospective host campuses, communication with campus stakeholders, scheduling and conducting preliminary meetings assessing feasibility and suitability of prospective partners, and answering common questions related to cultivating new campus partnership opportunities.

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Develop systems and processes for managing host campus details, including insurance, youth protection, supervision requirements, campus contacts, status tracking for legal agreements, procurement of consumables through university channels, tracking and analyzing price data, and contract and invoice reconciliation.

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Reconcile contracts and invoices, submit payment requests to Accounting department in a timely and accurate manner, and track contract life cycles from request through payment.

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Support Summer Science Program depts with administrative tasks such as researching and booking travel, guest speaker recruitment and logistics, communication with external stakeholders and entities, coordination with other teams, analyzing data, compiling reports, etc.

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Communicate clearly and accurately with host campus designees to support program planning and execution, including ordering, tracking of lab consumables, collecting, and organizing program-specific details such as housing/dining/parking information.

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Support budget, expense, and accounting review and reconciliation processes, including expense review and approval, submission of requests to Accounting department, and spending analyses.

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Develop and maintain org