Program and Grant Manager

ICF is seeking an experienced mid- to senior-level Program and Grant Manager to support an anticipated multi-country international development project in Asia. This role will manage complex regional activities across multiple countries, helping ensure that work plans, budgets, deliverables, grants, subawards, consultants, and reporting requirements are coordinated effectively and implemented on time.

Working closely with the Project Director and technical leads, the Program and Grant Manager will serve as a central coordination point for project operations, grant management, partner coordination, financial tracking, procurement support, and implementation follow-up. The position requires strong attention to detail, sound judgment, and the ability to keep many moving parts aligned across headquarters staff, country teams, technical experts, subcontractors, and local partners.

This position is ideal for a highly organized program management professional with substantial experience supporting donor-funded or federally funded international projects, managing complex timelines and budgets, coordinating geographically dispersed teams, and maintaining strong compliance and documentation systems.
Key Responsibilities
Program Implementation and Regional Coordination

- Coordinate day-to-day implementation of complex regional activities across multiple countries.

- Develop, update, and maintain integrated work plans, implementation calendars, milestone trackers, and activity pipelines.

- Coordinate closely with headquarters, country teams, technical specialists, consultants, and partners to support timely execution of activities and deliverables.

- Monitor implementation progress and identify operational risks, bottlenecks, and resource needs.

- Support project startup, implementation, closeout, and transition activities.

Budget and Financial Management

- Lead project budget planning, forecasting, and expenditure tracking.

- Monitor project spending against approved budgets and work plans.

- Coordinate with finance and contracts staff to ensure timely financial reporting and compliance.

- Support preparation of budget modifications, financial analyses, and resource allocation decisions.

- Track consultant, subcontractor, and local partner expenditures and contractual obligations.

Coordination and Stakeholder Engagement

- Serve as the primary operational liaison among headquarters staff, country teams, technical specialists, consultants, advisors, and partner organizations.

- Coordinate regular planning meetings, implementation reviews, and project management discussions.

- Facilitate communication and information sharing across project locations and technical workstreams.

- Support engagement with government, private sector, worker, employer, and civil society stakeholders as required.

Contracts, Grants, and Compliance

- Oversee operational compliance with organizational policies and project requirements.

- Coordinate subcontractor, consultant, and vendor management processes.

- Support preparation and review of scopes of work, contract modifications, and procurement documentation.

- Ensure appropriate documentation, recordkeeping, and audit readiness.

- Work closely with contracts, finance, and project leadership to support effective project stewardship and accountability.

Reporting and Knowledge Management

- Coordinate preparation of project deliverables, technical reports, work plans, and management updates.

- Maintain project management systems, trackers, and documentation repositories.

- Support data collection and reporting processes in collaboration with technical and MEL teams.

- Ensure timely submission of operational information required for project management and reporting.

Team Support and Adaptive Management

- Support the Project Director in managing project priorities, timelines, and resource allocations.

- Provide operational leadership during project reviews and strategic planning pr