People Operations Associate

Thanks for your interest in Oklo ! We are searching for a People Operations Associate to join our team.
Position Description

Oklo is seeking a People Operations Associate to help support and scale the foundation of our People function. This role is ideal for someone who has developed an early HR career foundation and is ready to expand their impact by contributing to a broader range of people related functions.

The ideal candidate is Workday HRIS fluent and understands how to leverage the tool to drive company growth, can pick up new skills quickly, and lean into the multi-faceted aspects of this role. We are seeking someone who is located in the Eastern Standard Timezone.
Specific responsibilities may include:

HR Systems, Workday Administration & Process Excellence

- Support day-to-day Workday administration, including employee transactions, organizational changes, data updates, and routine system maintenance

- Maintain accurate employee and organizational data in Workday through regular audits, data validation, and issue resolution

- Support Workday configuration, business process improvements, enhancements, integrations, and semiannual releases, including testing changes, documenting results, and identifying issues

- Create and maintain Workday reports, dashboards, and analytics used by People Operations and leaders across the company

- Troubleshoot routine Workday questions and transaction issues, escalating more complex configuration or technical issues as appropriate

- Maintain Workday process documentation, job aids, and internal guidance to support consistent system use

- Identify opportunities to streamline and automate People processes through Workday while improving system adoption, data quality, and reporting capabilities

HR & Talent Operations

- Maintain accurate employee records and ensure data integrity across HR systems

- Provide administrative support to the talent team by maintaining headcount tracking and scheduling

- Serve as a point of contact for employee questions regarding HR programs, policies, and processes

- Support organizational changes, transfers, and employee data updates

- Assist with policy administration and employee communications

Compliance & Risk Management

- Support compliance with federal, multi-state, and local employment laws and regulations

- Co-manage I-9 administration, employee documentation, and audit readiness activities

- Assist with leave administration, accommodations processes, and other compliance-related workflows

- Monitor regulatory changes and help update policies and procedures accordingly

- Partner with People leadership on compliance initiatives and process improvements

Reporting & Workforce Analytics

- Develop and maintain recurring People metrics and dashboards

- Analyze workforce trends related to headcount, turnover, recruiting, compensation, and employee engagement

- Create ad hoc reports and presentations for leadership

- Leverage Excel and reporting tools to provide actionable workforce insights

- Identify opportunities to improve reporting efficiency and data accuracy

Benefits & People Programs

- Support benefits administration and employee enrollment processes

- Assist with annual open enrollment and employee education efforts

- Help coordinate employee programs, engagement initiatives, and People team projects

- Support performance management and talent development processes as needed

Minimum Qualifications:

- Bachelor's degree in Human Resources, Business Administration, or related field

- 2+ years of HR, People Operations, HR Coordinator, HR Associate, or related experience

- Demonstrated hands-on experience using Workday as a primary HRIS.

- Experience creating reports, auditing employee data, and supporting HR transactions within Workday.

- Strong understanding of HR data management, reporting, and system governance.

- Ability to navigate Workday independently with minimal training.

- Located in Easte