Legal Executive Assistant

This is a remote position.

Our client is looking for a part-time Executive Legal Assistant to provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.

This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.

Responsibilities
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Maintain and update the firm’s case filing system and database of active matters , ensuring all court filings and related documents are accurately stored and named following firm conventions.

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Process and organize new filings and court notifications received through ECF/PACER or email, ensuring proper indexing and accessibility.

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Conduct legal research and compile case materials from PACER, court websites, and public databases.

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Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.

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Coordinate case research assignments , compiling complete folders of filings for attorney review.

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Draft and manage correspondence with clients, courts, and service providers.

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Maintain and refine internal process documentation , including recurring checklists for research, filing, and case management procedures.

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Support asynchronous communication workflows , including updates through email and Loom videos to minimize unnecessary meetings.

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Manage light personal and administrative tasks , such as scheduling, coordinating mail deliveries, or vendor communications.

Requirements

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Proven experience as a legal assistant , paralegal , or executive assistant supporting litigation or law firm operations.

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Familiarity with ECF/PACER systems and general court filing procedures .

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Strong organizational and file management skills with meticulous attention to detail.

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Excellent written and verbal communication skills in English.

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Proficiency in Microsoft Office , Google Workspace , and cloud-based file management systems.

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Experience with asynchronous communication tools (e.g., Loom ) and a comfort level working independently in a remote setup.

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Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.

Qualifications
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Bachelor’s degree or equivalent professional experience preferred.

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Previous experience in appellate , civil litigation , or legal research environments is highly desirable.

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Self-starter with strong time management skills and the ability to work with minimal supervision.

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Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.

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High level of professionalism, discretion, and trustworthiness.

Benefits
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Part-time, 100% remote position (approximately 20 hours per week).

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Flexible working schedule with asynchronous communication structure.

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Opportunity to collaborate with an experienced attorney in a boutique legal practice.

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Supportive, low-interruption work environment emphasizing clarity and independence.

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Stable, long-term engagement for a reliable and detail-oriented professional.

Originally posted on Himalayas