IT Finance Assistant

Position Purpose

The position’s primary role is to provide finance assistance for the Group IT Department using our ERP software and tools:

- Accounts Payable - Partnering with our suppliers and internal teams to ensure strong supplier relationships are upheld and suppliers paid.

- Reporting – Prepare the Monthly Finance reports for the IT Leadership Team

- Procurement – reconcile the HALO Purchase Orders to incoming Invoices. Manage the Vertice contract renewal system

Role Accountabilities
Accountability: Accounts Payable

- Process a large volume of supplier invoices and credits and match invoices against Purchase Orders as goods are received.

- Receive and process invoices in an accurate and timely manner.

- Routine reconciliation of supplier statements and follow up on any issues as appropriate.

- Ensure delegation of authority & company approval policies are followed and unauthorised invoices are forwarded to the team member responsible for payment approval.

• Complete month end processes.

- Address and respond to employee enquiries in a timely manner and follow up any outstanding items with personnel responsible.

- At all times be diligent to ensure fraudulent requests for payments are identified and avoided.

Accountability: Reporting

- Provide Monthly reporting to the IT Leadership Team

• Provide Ad hoc reporting as required

- Advise Leadership of any issues/errors in accounts

• Participating in the budget cycle
Accountability: Procurement

- Reconcile Purchase Orders against incoming schedules/Invoices • Manage the Vertice procurement portal

Essential Qualities

The ideal candidate will have previous experience in the areas listed above and be able to demonstrate the following qualities.

- Strong computer skills (experience with varying ERP systems and MS Office suites preferred, especially Excel).

- Outstanding communication and interpersonal skills.

• Strong attention to detail.

- Ability to work productively when under pressure.

- Methodical, organized, accurate and proactive.

- A positive, curious and flexible attitude.

Qualification & Experience Requirements

What is the typical background required to competently perform the responsibilities of the job?

- Time management skills under reporting deadlines

- At least 3 years undertaking finance activities

• Prefer a Finance Degree
• Stakeholder engagement skills
• Data analyst skills

Originally posted on Himalayas