Internal - HR Assistant (Part-time)

Hiring: Part-time - HR Assistant - Remote - $3,600 to $4,800/yr

🌟 About us, WeAssist, the hiring team 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the HR Assistant 📝

👋 Onboarding & Offboarding

📊 HR Systems, Tools & Data Management

🏥 Benefits & Insurance Administration

💬 Employee & Client Communication

⏱ PTO, Timekeeping & Reporting

💻 Company Property Monitoring

⚒️ Key Qualifications of the HR Assistant 📝

🔍 Proven experience in HR administration, people operations, or operations support

📊 Exceptionally detail-oriented with a strong track record of data accuracy

🧩 Able to work independently, prioritize recurring tasks, and follow through without reminders

🔐 Trusted with sensitive employee and client information; discretion is non-negotiable

💻 Confident using Google Workspace, spreadsheets, and internal dashboards

✍️ Clear, professional written communication skills

⏱ Hands-on experience with time-tracking or monitoring tools (e.g., Hubstaff, Teramind) (Nice-to-have)

Additional Information:

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📢 Why Are We Hiring an HR Assistant?

Our team is hiring an HR Assistant to support the HR Director by taking ownership of day-to-day people operations and administrative HR workflows. This role exists to reduce manual oversight, maintain clean and reliable HR data, and execute recurring HR workflows with precision and consistency. You’ll be the go-to person for onboarding, offboarding, benefits coordination, HR tracking, and routine HR communications—making a real impact on how smoothly the organization runs.

If you're someone who takes pride in clean systems, timely execution, and being trusted with critical HR processes, you’ll thrive in this role. 🚀

Responsibilities of the HR Assistant:

Your responsibilities include:

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👋 Onboarding & Offboarding
- Send orientation calendar invites and coordinate onboarding timelines

- Create and manage individual team member folders in Google Drive

- Upload, organize, and track all onboarding documentation

- Follow up on missing or pending onboarding requirements

- Assign VPN licenses and coordinate system access

- Schedule offboarding calls and ensure all exit steps are completed

- Remove system and VPN access for separated team members

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📊 HR Systems, Tools & Data Management
- Maintain HR trackers, dashboards, and internal spreadsheets

- Ensure data accuracy across HR systems, PTO tracking, benefits, and reports

- Verify updates are completed correctly and in the proper sequence

- Identify inefficiencies and assist with process improvements or automation

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🏥 Benefits & Insurance Administration
- Monitor benefits eligibility after probationary periods

- Send enrollment forms to eligible team members

- Submit completed forms to the insurance provider

- Validate Statements of Account for accuracy

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💬 Employee & Client Communication
- Act as an HR point of contact for team members, clients, and internal teams

- Respond to routine HR inquiries and escalate when needed

- Assist with pay increase requests by organizing and tracking documentation

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⏱ PTO, Timekeeping & Reporting
- Maintain client-specific PTO policy records

- Track and update PTO usage in monitoring sheets

- Generate Hubstaff and Teramind reports