Human Resources Assistant - Coordinator

Hiring Profile
Question
Comments
Job Title/Position
Human Resources Assistant/Coordinator
Headcount

How many people with this profile do you need to hire?
1
Job Responsibilities

Describe the job role and the day-to-day tasks involved.
HR Operations & Compliance

- Maintain accurate employee data in HRIS (Workday, SuccessFactors, BambooHR) and ensure compliance with global standards.

- Coordinate onboarding/offboarding workflows, including digital provisioning and virtual orientation.

- Manage HR shared inboxes and ticketing systems; resolve queries promptly.

- Support benefits administration and global compliance audits (ISO, SOC2, GDPR).

Recruitment Coordination

- Schedule interviews across multiple time zones using smart scheduling tools.

- Post job descriptions on ATS and external platforms; ensure brand consistency.

- Manage candidate communications and pre-boarding tasks.

- Track recruiting metrics and maintain dashboards for data-driven insights.

People Programs & Engagement

- Assist in global HR initiatives: performance cycles, engagement surveys, DEI programs.

- Prepare communications and resources for policy rollouts and change management.

- Collect feedback and compile reports for leadership decision-making.

Administrative Support

- Provide calendar and meeting support for HR leadership.

- Draft presentations, reports, and internal communications.

- Maintain confidentiality of sensitive information.

Qualifications

Describe the qualifications the staff must have in terms of skills and capabilities
Qualifications:

- 2–4 years in HR coordination or recruiting support (tech or global environment preferred).

- Proficiency with HRIS/ATS tools and productivity platforms (Microsoft 365, Google Workspace).

- Strong organizational skills and attention to detail.

- Excellent written and verbal communication.

- Ability to work across global time zones and adapt to rapid change.

Competencies/Personality Traits
Core Competencies

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Operational Excellence: Accuracy and process discipline.

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Service Orientation: Proactive and responsive support.

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Communication: Clear, concise, and audience-focused.

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Collaboration: Effective cross-functional teamwork.

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Adaptability: Thrives in dynamic, tech-driven environments.

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Integrity: Handles confidential data with discretion.

Personality Traits

- Analytical

- Responsible

- Organized

- Not afraid to ask questions/help

- Emotionally intelligent

Prior Experience

Describe the prior working experience a candidate should have.
2 to 4 years
Performance Measurement

How can we measure performance for this job profile (KPIs/Metrics/Targets)
Working Hours

Describe the work schedule the staff will follow Eg. 9am-6pm AEST.
8:30am to 5:00pm EST
Reporting to
To whom will the staff be reporting to?

Originally posted on Himalayas