Healthcare Virtual Assistant – Direct Primary Care & Member Engagement (Remote o

Description
About the Role:



Snapscale is looking for a proactive, outgoing, and detail-oriented Healthcare Virtual Assistant (HVA) to support a US-based Direct Primary Care (DPC) practice .

This is a full-time role combining front-office and back-office healthcare administrative support. The HVA will assist with member engagement, appointment scheduling, patient inquiries, referrals, insurance-related tasks, records, follow-ups, lead management, and other day-to-day administrative responsibilities .

The ideal candidate is someone who takes initiative and ownership , communicates confidently with patients and prospective members, and can anticipate the next steps needed to complete a task rather than waiting for detailed instructions.

This role is highly patient-facing , so excellent spoken English, professionalism, empathy, and the ability to communicate information clearly are essential.
Responsibilities may include:


- Handle patient/member calls, messages, inquiries, and concerns.

- Manage appointment scheduling, confirmations, reminders, and telehealth coordination.

- Support DPC member engagement, intake, registration, and prospective-member inquiries.

- Follow up with leads from paid social media campaigns and assist with member conversion.

- Maintain accurate lead, patient, and member records and follow-up documentation.

- Coordinate referrals, specialist appointments, insurance verification, and prior authorizations.

- Assist with medical records, lab results, prescription refills, and provider follow-ups.

- Manage EMR, patient portals, online chat, and HIPAA-compliant communications.

- Prepare provider schedules, daily agendas, statements, and administrative reports.

- Support claims follow-up, payment inquiries, patient satisfaction, and outreach activities.

- Proactively track pending tasks, ensure closed-loop follow-up, and identify workflow improvements.

- Perform other healthcare administrative tasks as assigned.

Perks:



- Health Maintenance Organization (HMO)

- Government-mandated benefits

- 13th month pay

- Other employee incentives

- Opportunities for career growth and development

- Fun and supportive working environment

Requirements

- 1+ year of experience as a Healthcare VA, Medical VA, Patient Coordinator, or similar healthcare role

- Experience supporting a US-based healthcare practice preferred

- Experience with patient communication, scheduling, referrals, or healthcare administration

- Strong experience handling inbound/outbound calls and patient/member inquiries

- Lead management, outreach, or appointment conversion experience is a plus

- Excellent spoken and written English communication skills

- Highly organized, detail-oriented, and strong in follow-up

- Proactive, accountable, and able to work independently

- Able to manage multiple tasks while maintaining accuracy

- Professional, patient-focused, and comfortable communicating with members

- Willing to learn new healthcare systems and identify workflow improvements

- Knowledge of HIPAA-compliant procedures and patient confidentiality

Originally posted on Himalayas