GHL Systems & Automation Lead

This is a remote position.
About the Role

We’re looking for a highly organized, tech-savvy Systems & Automation Lead to own and optimize the backend systems of a growing gym. This role is ideal for someone who enjoys building scalable workflows, automating processes, and creating clear systems that keep operations running smoothly—so the coaching and front-desk teams can focus on delivering an excellent member experience.
Key Responsibilities
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Own, manage, and optimize GoHighLevel for CRM, automations, pipelines, lead tracking, SMS/email campaigns, and member communication

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Oversee Google Workspace (Google Suite) including Gmail, Drive, Docs, Sheets, Calendars, and internal organization

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Design, build, and maintain Notion systems for SOPs, task management, staff dashboards, onboarding, and internal documentation

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Manage and support MindBody for scheduling, memberships, client profiles, payments, and reporting

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Create, document, and maintain standard operating procedures (SOPs) for daily operations

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Identify inefficiencies and implement automation solutions to improve internal workflows

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Support staff with systems training, troubleshooting, and process improvements

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Ensure data accuracy, consistency, and clean handoffs across all platforms

Requirements

Required Skills & Experience
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Strong hands-on experience with GoHighLevel

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Proficiency in Google Workspace

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Advanced or working knowledge of Notion for business systems

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Experience using MindBody (fitness/wellness industry experience strongly preferred)

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Excellent organizational and communication skills

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Ability to work independently and take ownership of systems and outcomes

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Detail-oriented with a process- and improvement-driven mindset

Nice to Have
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Experience working with gyms, studios, or fitness businesses

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Automation experience with tools like Zapier , Make , or similar

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Understanding of sales funnels, lead nurturing, and member retention systems

Benefits
What We Offer
- Flexible work schedule

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Opportunity to make a real operational impact

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Long-term role with room to grow and expand responsibilities

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Collaborative, results-focused environment

- Competitive pay

Originally posted on Himalayas