Executive Virtual Assistant (Healthcare Tech)

Company Overview
We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.
Role Overview
The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.
Core Responsibilities
Executive & Administrative Support

- Manage complex calendars for multiple co-founders

- Schedule meetings

- Resolve conflicts

- Build in focus time

- Coordinate domestic and international travel Flights, hotels, itineraries

- Last-minute changes and adjustments

- Draft and manage emails on behalf of executives

- Maintain inbox organization and prioritization

Scheduling & Coordination

- Schedule internal and external meetings

- Coordinate interview scheduling with candidates and internal stakeholders

- Ensure timely follow-ups and confirmations

- Support hiring coordination to ensure a smooth candidate experience

Cross-Team & Ad Hoc Support

- Occasionally assist other team members (e.g., sales leadership) with travel or scheduling

- Create and maintain documents, Google Sheets, and trackers as needed

- Support light administrative tasks across the organization (≤10% of workload)

Personal & Executive Logistics

- Assist with limited personal logistics for the CEO (as needed)

- Act as a dependable point of support to reduce executive workload

Must-Have Qualifications

- 3+ years of experience as an Executive Assistant or Virtual Assistant

- Proven experience supporting senior leadership or founders

- Strong calendar and travel coordination skills

- Excellent written and verbal English communication

- High reliability, responsiveness, and attention to detail

- Ability to manage multiple priorities with consistency and follow-through

Required Tools & Systems

- Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)

- Slack

- Zoom

Nice-to-Have (Not Required)

- Experience coordinating interviews or supporting hiring processes

- Familiarity with Applicant Tracking Systems (ATS)

- Experience working in tech or healthcare environments

What Success Looks Like

- Executives trust that tasks will be completed accurately and on time

- Calendars are organized, realistic, and well-managed

- Travel and scheduling run smoothly with minimal executive involvement

- Communication is proactive, clear, and consistent

- Reduced operational friction for leadership

Why Join Assist World ?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

Originally posted on Himalayas