Executive Assistant (Job ID: CIRREG1EA)

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟

Are you a highly organized, AI-fluent professional looking to partner directly with a Founder? We are seeking an exceptional Executive Assistant to take ownership of executive priorities, process workflows, and operational support for a thriving property management firm!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.
🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance

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Job Title: Executive Assistant

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Job ID: CIRREG1EA

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Industry: Mobile Home Property Management

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Location: Philippines, LATAM, or South Africa

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Job Status: Full Time

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Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM Pacific Time

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Salary: $2000 to $2500 per month

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Target Start Date: ASAP

🏢 About the Client

The company is a property management firm specializing in mobile home communities, operating with a corporate staff of 26 and additional ownership and syndication interests in the sector. It maintains an established offshore support function, with a small accounting team based in the Philippines handling invoice coding and related back-office tasks under the direction of its controller.
💼 About the Role

You will serve as the right hand to the Founder, owning time management, inbox triage, and logistical coordination to free up capacity for higher-level priorities. Core responsibilities include processing a significant paperwork backlog, organizing incoming documentation, and providing administrative support to help resolve day-to-day operational issues raised by regional managers.
🎯 Key Responsibilities

📅 Calendar & Inbox Management
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Own the executive's calendar and inbox, triaging incoming correspondence and ensuring timely follow-up on priority items.

🗂️ Document Backlog Processing
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Organize and process a significant backlog of paperwork, routing items to the correct destination or taking direct action as needed.

⚙️ SOP Documentation
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Assist in drafting, refining, and maintaining standard operating procedures using AI-based tools such as Claude.

🤝 Operational Support
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Provide administrative and coordination support to help resolve day-to-day issues raised by regional managers.

✅ Task & Priority Tracking
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Maintain visibility on outstanding tasks and priorities, proactively surfacing items that require the executive's attention.

📝 Process Documentation
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Support the creation of internal documentation to preserve institutional knowledge and improve operational continuity.

✅ Qualifications & Skills

⭐ Core Requirements:

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Proven, established experience working US Pacific business hours on a consistent, ongoing basis, not merely a willingness to adjust.

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Strong written and verbal English communication skills suitable for direct executive-level correspondence.

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Demonstrated experience with AI tools such as Claude or similar platforms for drafting documents, refining processes, and supporting administrative work.

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Prior experience supporting a senior executive or business owner in an administrative or executive assistant capacity.

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Strong organizational skills with the ability to manage a high volume of documentation and correspondence.

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Discretion and professionalism in handling business-sensitive information.

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Comfort working independently with minimal day-to-day supervision while maintaining clear, proactive communication.

💻 Tech Stack Candidates should be comfortable using the following tools:

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AI Tools: Claude AI

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Communication: Email (inbox management), Video conferencing tools

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Organization: Calendar software, Document scanning/management tools

🚀 Submit your application today and take the first step toward your next great opportunity!

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