Executive Assistant (Job ID: DEADJ1EA)
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C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH!!!
Executive Assistant
Job ID: DEADJ1EA
Industry: Construction & Development
Location: LATAM / South Africa
Employment Type: Full-Time
Schedule: Monday–Friday, 7:00 AM–4:00 PM Central Time (Flexibility Required)
Compensation: $2,000–$2,500 per month
Target Start Date: Within 30 Days
Build Systems. Drive Execution. Become the Right Hand to a Veteran Entrepreneur.
Are you a highly proactive Executive Assistant who thrives on turning chaos into structure?
Do you enjoy taking a rough idea, voice note, or quick instruction and transforming it into an organized plan that actually gets executed?
Our client is looking for more than a traditional administrative assistant. This is an opportunity to become the operational right-hand to an experienced entrepreneur , helping modernize workflows, manage priorities, leverage AI, and build systems that support a growing construction and development business.
If you are resourceful, highly organized, tech-savvy, and comfortable taking ownership in a fast-moving environment, this could be an exceptional long-term opportunity.
About the Client
Our client is an established construction, site work, and development entrepreneur operating across Wisconsin, USA.
With more than 45 years of industry experience , he has built a highly efficient business generating approximately $3M–$5M in annual revenue with a lean team of approximately 5–15 field crew members and a focused back-office operation .
The business manages active construction and development projects while the owner remains deeply involved in:
- Managing job sites and field operations
- Pursuing new projects across the state
- Coordinating vendors and contractors
- Overseeing business operations
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Developing patented products and new business opportunities
This is the company's first dedicated remote Executive Assistant hire , making this a unique opportunity to help shape how the business operates as it transitions toward more modern, technology-enabled systems.
About the Role
This is a high-impact Executive Assistant and Operations Support role for someone who wants to be deeply involved in helping a business owner execute.
The founder regularly works 14–16-hour days during peak construction season and needs a highly capable partner who can bring structure to a fast-moving environment, manage competing priorities, and independently drive tasks forward.
You will serve as the owner's central execution hub —helping transform manual processes, handwritten notes, and scattered priorities into organized digital systems and actionable workflows.
You will also leverage modern AI tools, particularly Claude , to conduct research, synthesize information, draft communications, solve operational problems, and improve efficiency.
This is not a role for someone who waits for detailed instructions for every task. The ideal candidate can listen, think critically, ask the right questions, and take ownership of execution.
What You'll Do
Executive Workflow & Priority Management
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Help the owner transition from handwritten notes, paper lists, and fragmented reminders into structured digital workflows.
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Maintain organized task lists, priorities, deadlines, and follow-up systems.
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Ensure important action items do not get lost in a fast-moving work environment.
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Help the owner stay focused on high-priority business and operational decisions.
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Proactively identify upcoming needs, risks, and unfinished tasks.
Operational Coordination & Follow-Ups
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Manage and drive follow-ups with vendors, contractors, partners, and other stakeholders.
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Assist with sourcing project quotes and gathering relevant information.
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Track operational tasks and ensure next steps are clearly documented.