Executive Assistant (FLA)

Hiring: Full-Time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🤝 Trusted business brokerage & M&A firm – confidentially helps business owners sell their companies and helps buyers acquire profitable opportunities, managing the full transaction from evaluation to closing.

📍 Regional reach – serves the Phoenix, AZ and El Paso, TX markets with a licensed team of agents and brokers.

🎓 Elite, credentialed leadership – led by a husband-and-wife team with doctoral-level academic credentials and real-world brokerage experience, plus a military veteran background that brings a service-first ethos to every client relationship.

🌎 Franchise of a $12.5B+ national network – operates as a franchise location within a respected national business brokerage network that has facilitated over $12.5 billion in transactions, combined with boutique, high-touch attention locally.

💼 Full-spectrum M&A services – from business valuations and confidential marketing to buyer screening, exit planning, and M&A advisory for lower middle market and upper main street deals.

Additional Information:

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📢 Why Are They Hiring an Executive Assistant? 🏢

Our client is hiring an Executive Assistant to become a true right hand to their leadership team, taking ownership of calendar management, client communication, inbox oversight, and CRM upkeep so the executives can stay focused on high-value deal work. As the business continues to grow, they need someone who can operate independently and protect their time—anticipating needs, bringing solutions rather than problems, and taking initiative from day one.

If you're a proactive, detail-obsessed Executive Assistant who thrives working alongside high-net-worth clients and isn't afraid to take the reins—this role could be a great fit for you. ✨

✅ Qualifications:

Must-Haves:

- 🎯 Proven Executive Assistant Experience – Previous experience supporting a C-level executive or senior leader is required.

- 🧠 Autonomous & Proactive – A track record of supporting high-level executives independently, anticipating needs several steps ahead, and following tasks through to completion.

- 🔍 Sharp Attention to Detail – Consistently accurate, organized, and thorough, especially when managing calendars, client communications, and transaction details.

- 💼 VIP Client Comfort – Confident and polished communicating with high-net-worth clients and multimillion-dollar business owners.

- 🤖 Tech-Forward Mindset – Comfortable learning and managing AI tools and multiple software systems.

- 📌 Exclusivity & Long-Term Commitment – Available full-time with no competing client or work commitments, and genuinely interested in a long-term role.

Nice-to-Haves:

- 🌐 Spanish-Speaking – A bonus for communicating with a broader range of clients.

- 🤖 AI Tool Experience – Prior hands-on experience with AI tools is a plus.

- 🚀 Entrepreneur Support Experience – Background supporting founders or entrepreneurs.

- 🗂️ CRM & Automation Know-How – Familiarity with CRM systems and automations (GoHighLevel experience is a plus, not required).

Responsibilities of the Executive Assistant:

🗓️ Calendar & Meeting Management

- Manage the executives' calendars, coordinating appointments with buyers, sellers, clients, agents, and other stakeholders

- Act as a true gatekeeper—confirming who a person is, why they want to meet, and whether the meeting warrants the executives' time

- Add context to every appointment so the executives know who they're meeting and why before they join

- Prepare meeting briefs with relevant history and background ahead of calls

- Monitor the calendar throughout the day, sending reminders and proactively communicating with attendees if the executives are running behind

- Build in buffers to protect against back-to-back scheduling and calculate travel time before confirming in-person meetings

- Coordinate a range of meeting