Executive Assistant (Chief of Staff)
We're looking for an Executive Assistant to support the founder of a fast-moving AI company as a trusted operational partner. You will own email triage, LinkedIn replies, customer inbound follow-ups, and outbound outreach, keeping the founder organized, informed, and focused on the work that matters most. Over time you will build enough context to operate with increasing autonomy as a true chief of staff rather than a task executor.
This is a primarily async role. Most of the work happens over email, LinkedIn, and written communication rather than live calls. You do not need a technical background and you will not be building any tools or applications. What you do need is exceptional written English, strong organizational instincts, the ability to manage a high volume of inbound and outbound communication with professionalism and judgment, and a genuine desire to grow into a strategic partner rather than stay in a purely administrative lane. If that describes you, this role is a strong fit.
Why You'll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
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Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
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100% remote setup so you can work wherever you're most productive
- This role requires availability during US business hours
- Work directly alongside the founder of an AI company operating in biopharma, legal, energy, and healthcare
- Clear growth path from EA into a chief of staff role as you build context and demonstrate ownership
What You'll Work On
Email and Communication Management
- Triage the founder's inbox daily, flagging priority items, drafting responses, and keeping the inbox clean
- Draft and send professional replies on behalf of the founder across email and LinkedIn
- Handle customer inbound follow-ups promptly and with the right level of context and tone
- Ensure no message, thread, or follow-up falls through the cracks
Outreach and LinkedIn
- Manage outbound outreach on LinkedIn on behalf of the founder
- Reply to LinkedIn messages and connection requests in a timely and professional manner
- Support relationship-building and networking initiatives as directed
Scheduling and Logistics
- Manage the founder's calendar and coordinate meetings, calls, and commitments
- Book flights, accommodation, and travel logistics as needed
- Handle ad hoc personal and business administrative tasks with discretion
Chief of Staff Support
- Build context over time through close collaboration with the founder to operate with increasing independence
- Anticipate needs, surface relevant information proactively, and flag issues before they become problems
- Support special projects and operational initiatives as the role evolves
What You Bring
- Proven experience as an Executive Assistant, Chief of Staff, or similar high-trust support role
- Exceptional written English communication skills — this is the most critical requirement for a primarily async, writing-heavy role
- Strong organizational instincts with the ability to manage a high volume of inbound and outbound communication simultaneously
- Professional judgment about tone, prioritization, and when to act versus when to escalate
- Self-directed and reliable with strong follow-through on every thread and commitment
- Comfortable working in a fast-moving startup environment where context evolves quickly
- Genuine ambition to grow beyond EA into a strategic chief of staff role over time
Nice to Have
- Experience supporting a founder or CEO in an early-stage or high-growth technology company
- Background managing LinkedIn outreach or professional networking on behalf of a principal
- Familiarity with AI, biopharma, legal, or enterprise software industries
- Experience building context and operating with increasing autonomy in a high-trust support role
How to Apply
Please include:
- Your updated resume
- A short Loom video (1 to 2 minutes) introducing yours