Executive Assistant & PMO to the CEO

We're Hiring: Executive Assistant & PMO to the CEO

We are looking for a highly organized, proactive, and energetic Executive Assistant & PMO to the CEO to serve as the CEO's right hand. This trusted position combines high-level executive support, project management, cross-functional coordination, and strategic business assistance across global operations. The ideal candidate is a fast learner, detail-oriented, professional, assertive, and able to drive processes and keep priorities moving in a fast-paced environment.
Key Responsibilities:

- Track and follow up on executive management tasks, ensuring deadlines and objectives are met.

- Coordinate communication and alignment between the headquarters in Israel and global subsidiaries.

- Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items.

- Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients.

- Conduct business research and market analysis and prepare concise executive briefs before important meetings.

- Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules.

- Coordinate customer and partner visits, including logistics, hospitality, and event planning.

- Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper.

- Handle ongoing executive administrative responsibilities and support multiple projects as needed.

- Coordinate with production teams, customers, and other stakeholders while managing multiple priorities.

- Support the CEO in keeping business processes organized and moving efficiently across the organization.

Qualifications:

- 3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company.

- Previous experience supporting a CEO or senior executive in a global organization.

- Excellent written and spoken English with the ability to draft professional emails and communicate confidently.

- Advanced proficiency in Microsoft Office, especially PowerPoint and Excel.

- Strong presentation and business communication skills.

- Proven ability to work across teams and drive execution without direct authority.

- Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment.

- Experience coordinating with production teams, customers, and multiple stakeholders is an advantage.

- Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Preferred Qualifications:

- Experience working in an industrial or manufacturing company.

- Experience with project management tools such as Monday.com or Asana.

- Experience using Claude AI or other AI productivity tools.

- Experience with Priority CRM/ERP or similar business management systems.

- Experience supporting global operations and coordinating with international teams.

Personal Skills:

- Strong assertiveness with excellent interpersonal skills.

- Exceptional organizational skills and attention to detail.

- Business mindset with the ability to see the bigger picture.

- Energetic, proactive, and quick to learn.

- Fast thinker with the ability to adapt quickly in a dynamic environment.

- Team player with high integrity, discretion, and professionalism.

- Positive, can-do attitude and ability to thrive in a fast-paced environment.

Work Setup:

- 100% Remote

- Full-time role

- Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time)

Salary:
- USD 6 to 7 per hour

Originally posted on Himalayas