Executive Assistant - BJM

Hiring: Full-Time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🛠️ A Trusted Mastermind for the Trades a vetted community built exclusively for trade and home-service business owners—HVAC, plumbing, electrical, roofing, restoration, landscaping, construction, excavation, and more.

🚀 Founded on 20+ Years of Real-World Experience started by a founder who spent two decades building businesses across multiple industries, now co-led alongside a Director of Operations.

📍 Growing Across the Map currently serves Boise, ID, Salt Lake City, UT, and San Antonio, TX, and just expanded into Phoenix, AZ as its 4th market in May 2026.

🤝 Strategic Partnerships That Add Value works alongside trusted partners to extend extra resources, education, and support to its members.

🎓 More Than Networking offers monthly in-person training, weekly networking lunches, referral-building, and hands-on guidance on hiring, operations, growth, and profitability.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

📅 Member Renewal & Strategy Session Logistics

🗓️ Meeting & Calendar Management

📝 On-the-Go Task & Action Item Tracking

🛡️ Strategic Gatekeeping & Inbox Management

☎️ Proactive Member Check-In Calls

🗄️ CRM, SOPs & Database Management

✈️ Travel & Local Event Coordination

Additional Information:

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📢 Why Are They Hiring an Executive Assistant 🏢

Our client is hiring an Executive Assistant to take ownership of the daily operational logistics, calendar scheduling, and member follow-ups that currently occupy far too much of the founder's time. Previous attempts to delegate this work fell short because tasks weren't handled with the level of detail this fast-moving community requires, so this hire will act as a true strategic gatekeeper—protecting the founder's focus, building out the systems and SOPs the business needs to scale, and making sure nothing falls through the cracks. This is a foundational hire who will help turn ad hoc processes into reliable, repeatable systems as the business shifts toward digital growth.

If you're a fast-thinking, detail-obsessed operator who loves building order out of chaos and isn't afraid to ask the right questions—this role could be a great fit for you. ✨

✅ Qualifications:

Must-Haves:

- 👔 Experience Supporting C-Level Executives – Comfortable managing the workload of a busy, fast-moving founder/CEO.

- ⚡ Fast Thinking & Rapid Learning – Grasps context quickly and stays aligned without needing things repeated.

- 📞 Confident Phone & Communication Skills – Comfortable leading structured and unstructured check-in calls with business owners every day.

- 🔍 Exceptional Attention to Detail – Manages complex, multi-layered calendars, renewal pipelines, and action-item logs with total accuracy.

- 🙋 Proactive & Clarifying Communicator – Speaks up and asks questions rather than guessing.

- 🗂️ Strong Administrative Foundation – Proven experience managing executive calendars, sorting busy inboxes, and tracking tasks.

Nice-to-Haves:

- 💻 CRM Experience (GoHighLevel a Plus) – Not required; there's a patient in-house CRM trainer ready to help you ramp up.

- 🌟 Background in Coaching, Consulting, or Membership Comm