Executive Assistant

Location: Montreal preferred / Fully Remote
Schedule: Full-Time 9 -5 EST
Salary: $60K - $75K CAD

Company:
Our client is a growing professional services and technology-focused organization that works with businesses on complex transformation and growth initiatives. Their team operates in a collaborative, entrepreneurial environment where employees are trusted to take ownership, solve problems, and work closely with senior leadership.

Description:
Our client is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires someone who can manage competing priorities, anticipate needs, coordinate complex schedules and travel, and ensure important actions and commitments are followed through.

Manage executive calendars, meetings, and scheduling across multiple time zones while helping leadership prioritize their time effectively.
Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, reservations, and related logistics.
Prepare meeting materials and context, track decisions and follow-ups, and ensure important actions are completed on time.
Support communication and coordination with clients, partners, candidates, vendors, and internal stakeholders while handling sensitive information with discretion.
Maintain organized systems for priorities, approvals, documentation, expenses, and recurring administrative processes.
Work closely with teams across the organization and support special projects, executive events, and time-sensitive initiatives as needed.

Qualifications:
5+ years of experience supporting senior executives, founders, partners, or leadership teams in a demanding professional environment.
Fluency in both English and French is required.
Strong experience managing complex calendars, travel, logistics, and multiple competing priorities.
Excellent written and verbal communication skills with strong judgment, discretion, and attention to detail.
Highly organized, reliable, proactive, and comfortable working independently while knowing when to escalate or seek input.
Strong digital proficiency with experience using modern productivity and collaboration tools such as Google Workspace, Slack, CRM platforms, or similar systems.
Experience within technology, consulting, professional services, or another fast-growing organization is considered an asset.

Originally posted on Himalayas