Executive Assistant

Executive Assistant – Calendar, Travel & Executive Support
Full-Time | Remote | U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.

This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.

We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.
What You’ll Own
Calendar & Executive Support

- Manage complex calendars across multiple time zones

- Coordinate meetings, calls, appointments, and scheduling priorities

- Resolve conflicts and protect executive focus time

- Manage scheduling through Google Calendar, Outlook, Calendly , and similar tools

Inbox & Communication

- Manage and prioritize executive inboxes

- Draft and proofread professional emails and correspondence

- Screen meeting requests, messages, and priorities

- Coordinate communication with clients, teams, and external stakeholders

Meetings & Follow-Through

- Prepare agendas, briefing notes, and meeting materials

- Gather relevant information before executive meetings

- Take notes and track action items

- Follow up with stakeholders to ensure commitments and deadlines are met

Travel & Logistics

- Coordinate domestic and international travel

- Book flights, hotels, transportation, and detailed itineraries

- Handle last-minute travel and scheduling changes

- Support expense tracking and reimbursements

Projects & Administration

- Track executive priorities and ongoing projects

- Conduct research and prepare concise reports or summaries

- Maintain organized digital files and documentation

- Handle sensitive information with professionalism and discretion

What We’re Looking For

- 3+ years of Executive Assistant or senior administrative experience

- Experience directly supporting senior executives

- Strong calendar management across multiple time zones

- Excellent written and spoken English

- Strong proficiency with Google Workspace and Microsoft Office

- Exceptional organization, prioritization, and attention to detail

- Strong follow-through and ability to work independently

- Professional handling of confidential information

- Flexibility to support U.S. client business hours

Nice to Have

- Startup, agency, consulting, or high-growth company experience

- Experience supporting multiple executives

- Familiarity with Slack, Zoom, Notion, Asana , or similar tools

- Operations or project coordination experience

What Success Looks Like

- Executive calendars remain accurate and optimized

- Scheduling conflicts and administrative delays are minimized

- Important emails and follow-ups never get missed

- Meetings are properly prepared and action items are completed

- Travel runs smoothly, including last-minute changes

- Leadership can confidently rely on your organization and execution

Why This Role Stands Out

- Direct exposure to senior leadership and decision-makers

- High ownership and visibility

- Opportunity to develop executive operations experience

- Fully remote environment

- Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles

Interview Process

- Initial Screening

- Spark Hire Intro Video

- Recruiter Interview

- Practical Executive Support / Scheduling Task

- Client Interview

- Offer & Onboarding

Apply Now

If you’re an experienced Executive Assistant who excels at calendar management, executive communication, travel coordination, and proactive follow-through , we’d love to hear from you.

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