E-commerce Operations Virtual Assistant

Overview
We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels.
Key Responsibilities
Amazon FBA Operations

- Monitor and forecast inventory levels using existing templates

- Plan and execute inventory replenishment

- Place purchase orders with vendors

- Coordinate shipments with freight carriers

- Track inventory movement and ensure lead times are met

Walmart Direct Orders (Daily Execution)

- Process customer orders twice daily (morning & afternoon)

- Download order reports and upload into shipping software (ShipStation)

- Generate and organize shipping labels by SKU

- Send sorted labels to warehouse for fulfillment

- Upload tracking numbers back into Walmart

Walmart Bulk Orders (B2B Fulfillment)

- Review and confirm purchase orders from Walmart

- Coordinate inventory availability with warehouse/vendor

- Schedule and manage carrier pickups

- Generate required documentation:
- Bill of Lading (BOL)

- Advanced Shipment Notice (ASN)

- Invoice

Inventory Planning & Supply Chain Support

- Maintain inventory levels across all channels

- Track overseas shipments with 60–90 day lead times

- Provide weekly production quotas to vendors

- Assist with pricing and sourcing (manufacturers + freight)

Accounting & Documentation

- Accurately enter all transactions into QuickBooks
- Sales orders

- Invoices

- Payments

- Maintain clean and organized financial records

Additional Tasks

- Daily checks on product listings and ad placements

- Enter inventory received from vendors

- Open and manage cases with Amazon/Walmart when issues arise

Requirements

MUST HAVE
- Strong attention to detail (non-negotiable)

- Ability to follow SOPs and processes accurately

- Experience with Excel / spreadsheets

- Basic experience with QuickBooks (invoicing, order entry)

- Strong organizational and time management skills

NICE TO HAVE
- Experience with Amazon FBA or Walmart Seller Center

- Familiarity with ShipStation or similar shipping tools

- Exposure to inventory planning or supply chain operations

Ideal Candidate
- Process-driven and highly reliable

- Comfortable with repetitive, structured tasks

- Proactive in identifying and preventing errors

- Able to manage multiple workflows across different systems

- Looking for a long-term role with growth potential

Why Join Assist World ?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Originally posted on Himalayas