Demand Planning

Scheduled: Flexible 2–3 hours per day, 3 days per week, or 8–9 hours per day for one full week. - (NZ based)

Role Overview

We are looking for a detail-oriented Demand Planning VA/EA to provide administrative and operational support across demand planning, inventory management, supplier coordination, and international freight operations.

The ideal candidate has hands-on experience in demand planning, supply chain, logistics, procurement, or international freight and is highly organized, proactive, and capable of managing multiple orders, shipments, suppliers, and timelines simultaneously.
Key Responsibilities

- Support demand forecasting, inventory planning, and replenishment activities.

- Monitor inventory levels, stock availability, and stock buffer allocations.

- Assist with purchase order creation and order tracking.

- Coordinate with international suppliers regarding orders, production schedules, shipment dates, and updates.

- Assist with international freight and shipment coordination.

- Track shipping schedules, delivery timelines, and important deadlines.

- Coordinate with freight forwarders and logistics partners to ensure shipments remain on schedule.

- Follow up proactively with suppliers and logistics partners to ensure timelines are met.

- Monitor shipment progress and identify potential delays, issues, or supply risks.

- Maintain accurate and up-to-date records of orders, shipments, inventory, and supplier communications.

- Assist with stock reconciliation and inventory-related administrative tasks.

- Help ensure products, purchase orders, and shipments remain aligned with required timelines.

- Communicate shipment, inventory, and supplier updates clearly to relevant internal stakeholders.

- Assist with identifying potential supply or inventory issues before they become larger operational problems.

- Support other demand planning, supply chain, and administrative activities as needed.

Qualifications

- Previous experience in demand planning, supply chain, logistics, procurement, or international freight .

- Hands-on experience coordinating with international suppliers .

- Experience working with freight forwarders and logistics providers .

- Experience with inventory forecasting, replenishment, or stock analysis .

- Strong organizational and time-management skills.

- Excellent communication and follow-up skills.

- Strong attention to detail and accuracy.

- Ability to manage multiple orders, shipments, and deadlines simultaneously.

- Proactive in identifying potential delays, risks, and issues.

- Comfortable working independently with minimal supervision.

- Proficient in common business and productivity tools.

- Experience in a Virtual Assistant (VA), Executive Assistant (EA), or administrative support capacity is an advantage.

- Familiarity with supply chain management systems or ERP platforms is an advantage.

- Experience supporting businesses with international operations is preferred.

Originally posted on Himalayas