Clinical Operations Specialist

Clinical Operations Specialist is an internal data and compliance analyst embedded within the Healthcare Center of Excellence (HCOE) Operations function at Strategic Education, Inc. This role serves as the primary owner of regulatory intelligence, state-level approval tracking, accreditation data support, and operational reporting across all HCOE healthcare programs at Capella University and Strayer University. 
 Operating as a shared service, this role supports academic units at both institutions by maintaining the data infrastructure, dashboards, and reporting systems that enable the Assistant Dean for Operations, Executive Dean, Deans, program directors, accreditation leads, and senior leadership to make informed, timely decisions. This is a dedicated analytical and operational support position designed to reduce administrative burden on senior academic leaders while increasing the organization’s visibility into and responsiveness to regulatory change.  Essential Duties & Responsibilities:

Regulatory Intelligence   
- Develop, maintain, and continuously improve a 50-state regulatory monitoring system covering all applicable state-level approval requirements for HCOE healthcare programs, including but not limited to: BSN Pre-Licensure, Associate Degree Nursing (ADN), LPN, Radiologic Technology, Respiratory Therapy, and Certified Nursing Assistant (CNA) programs. 

- Attend regulatory agency hearings, public comment sessions, or stakeholder convenings as directed by the ADO; prepare pre-meeting briefings and post-meeting summaries. 

- Maintain an ongoing regulatory change log and issue tracker with status, owner, deadline, and risk level for each open item across all program types. 

- Track state-specific application requirements, processing timelines, and approval status for all pending or in-progress program expansions across the full HCOE portfolio. 

Dashboard Development & Data Reporting  

- Design, build, and maintain interactive dashboards and reports that provide real-time visibility into regulatory status, state approval progress, clinical placement data, and accreditation timelines across all HCOE programs. 

- Develop and own program-specific State Approval Trackers as living operational tools — updating status categories, notes, and risk flags on a defined cadence. Produce standardized and ad hoc reports for multiple stakeholder audiences, including the ADO, Dean, program directors, Legal/Risk, Portfolio Strategy, and C-suite leadership

- Build and maintain a clinical placement data repository tracking site-level affiliation agreement status clinical hours capacity, and geographic footprint across all programs.

- Develop reporting pipelines that integrate data from multiple sources (Smartsheet, SharePoint, OneDrive, external agency websites) into cohesive operational views.

- Ensure all dashboards and trackers include version control, data source citations, and last-updated timestamps for audit readiness.

Accreditation and Clinical Operations Data Support

- Support the maintenance of an accreditation standards mapping library that cross-references applicable standards to program-level evidence, documentation, and responsible owners within the academic units.

- Support academic unit leads in maintaining accreditation cycle timelines, self-study due dates, site visit windows, and annual report deadlines across all accredited HCOE programs.

- Assist in organizing and compiling supporting evidence and data sets required for accreditation reports, site visit preparation, and interim monitoring submissions as directed.

- Support the ADO and academic unit stakeholders in maintaining clear documentation distinguishing HCOE program-level approval status from institutional-level regulatory approval status across reporting contexts.

- Provide data and reporting infrastructure that enables academic units at Capella and Strayer to meet their respective accreditation reporting obligations wi