C005493 Administrative Assistant (NS) - MON 2 Nov

Deadline Date: Monday 2 November 2026

Requirement: Administrative Assistant

Location: OFFSITE

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states “Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

Total Scope of the request (hours): 300

Required Start Date: 30 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:
- Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
- Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
- Performs other duties as may be required.

Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
- Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
- Sound experience with SharePoint;
- Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
- Experience with drafting and publishing information to customers on HR Services or relevant environment
- Excellent interpersonal, communication and organizational skills;
- Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative.