Bilingual HR Assistant (ON, CA)

Position Overview

We are looking for a Bilingual HR Assistant to join our HR Admin Team and support the day-to-day delivery of Human Resources services across Calian . This is an entry-level opportunity for someone who is organized, collaborative, detail-oriented, and interested in building their HR career.

You will support a broad range of HR activities across the employee lifecycle while working closely with HR Assistants, Senior HR Assistants, employees, managers, and other internal stakeholders.
Responsibilities

- Maintain accurate employee information within HRIS and ensure records are updated in a timely manner.

- Prepare offer letters, employment correspondence, onboarding and benefit documentation, and other confidential HR materials.

- Maintain employee records, electronic files, HR resources, documentation, and filing systems.

- Prepare and maintain routine HR reports and support HRIS testing, system enhancements, and data quality initiatives.

- Respond to employee and manager inquiries through the HR and Payroll Helpdesk and shared inbox.

- Support benefits administration, coverage inquiries, employment changes, leave and medical administration, onboarding, orientation, and terminations.

- Provide information regarding HR policies, procedures, benefits, leave entitlements, and employment-related processes within established guidelines, escalating more complex matters when required.

- Collaborate with HR colleagues and internal stakeholders to support effective, consistent, and timely HR service delivery.

- Support service excellence and continuous improvement by identifying recurring challenges and inefficiencies and recommending process improvements and automation opportunities.

- Partner with the Global People Technology and Data Team to improve the employee experience, operational efficiency, HR data accuracy, and service consistency.

- Support HR Management with research, special projects, and other activities as required.

Qualifications

- College diploma in Human Resources, Business Management, or a related field.

- Bilingual in English and French.

- Strong administrative, organizational, communication, and customer service skills.

- Strong attention to detail with the ability to prioritize and manage multiple tasks in a fast-paced environment.

- Ability to exercise tact, discretion, and sound judgment when handling confidential or sensitive information.

- Foundational Excel skills, including the ability to work with basic Pivot Tables and VLOOKUP.

- Comfort working with Microsoft Office, Outlook, electronic filing systems, and corporate drives.

- Ability to work independently while actively collaborating with colleagues in a virtual team environment.

- Willingness to ask questions, seek feedback, learn new processes, and contribute ideas for continuous improvement.

Additional Requirements

- Previous HR experience is not required. New graduates and candidates with relevant co-op experience are encouraged to apply.

- Knowledge of HRIS systems, including SAP or SAP GUI, is considered an asset.

- Experience with SharePoint or SharePoint automation is considered an asset.

- Ability to identify straightforward issues, apply established policies and processes, and escalate more complex situations when appropriate.

Compensation
$50,000 to $54,000 CAD
Position Type
We have 1 available position.

Job Title: Bilingual HR Assistant

Requisition Number: 2592

Date: September 11, 2026

Location 1: Canada
Remote: Yes
Business Unit: Corporate
Department: Human Resources
Job Type: Full-time

#SF#

Originally posted on Himalayas