AIA Billing Specialist

AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote

AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company.

This is a specialized construction operations role—not a general administrative position.
You’ll be responsible for:

- AIA billing (G702/G703)

- Schedule of Values (SOV) management

- Construction contracts

- Bonding coordination

- Project documentation

- Billing compliance

We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements.

If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit.
What You’ll Own
AIA Billing & Project Administration

- Prepare and submit AIA billing packages using:

- G702

- G703

- Maintain and update Schedule of Values (SOV) across active projects.

- Track:

- Retainage

- Payment milestones

- Billing status

- Ensure all billing submissions are accurate and submitted on time.

- Identify billing discrepancies before they impact project cash flow.

Contracts & Bonding

- Manage commercial construction contracts throughout the project lifecycle.

- Coordinate:

- Bid bonds

- Performance bonds

- Maintenance bonds

- Prepare and submit bonding documentation.

- Communicate with:

- Bonding companies

- Municipalities

- General contractors

- Ensure compliance with contractual requirements and deadlines.

Project Documentation & Systems

- Maintain project documentation within:

- Buildertrend

- or similar construction management software

- Keep project records:

- Organized

- Accurate

- Audit-ready

- Maintain CRM and project management data integrity.

- Support project reporting and operational visibility.

Administrative & Operational Support

- Coordinate communication with:

- Clients

- Contractors

- Vendors

- Project stakeholders

- Support pre-construction administrative activities.

- Organize:

- Contracts

- Permits

- Project files

- Supporting documentation

- Participate in weekly project meetings and provide project status updates.

Requirements
Must-Have Qualifications

- Prior remote experience supporting a U.S.-based general contractor or commercial construction company .

- Proven experience with:

- AIA Billing

- G702/G703 payment applications

- Schedule of Values (SOV)

- Strong understanding of:

- Bid bonds

- Performance bonds

- Maintenance bonds

- Experience tracking retainage and construction billing documentation.

- Strong Microsoft Excel and Microsoft Office skills.

- Excellent written and verbal English communication skills.

- Exceptional organizational and multitasking abilities.

- High attention to detail and accuracy.

Nice to Have

- Experience using:

- Buildertrend

- or similar construction management software

- Background in:

- Commercial construction

- Landscaping

- Trades-related industries

- Basic construction accounting or bookkeeping experience.

- Familiarity with:

- Construction financial reporting

- Payment tracking

- CRM systems

- Project tracking platforms

What Makes You a Strong Fit

- You have hands-on commercial construction administration experience.

- You understand AIA billing and construction payment processes.

- You thrive in deadline-driven environments.

- You proactively identify issues before they delay projects.

- You manage multiple active projects without sacrificing accuracy.

- You work independently with minimal supervision.

What a Typical Day Looks