Accounting & Operations Specialist

We’re looking for an Accounting & Operations Specialist to join our client’s team and own the day-to-day accounting and financial operations of their business.

We are supporting the launch of a new F1-style thoroughbred racing league where celebrity- and brand-owned teams will compete head-to-head in a season-long competition spanning multiple iconic tracks across the U.S. This is a hands-on role for someone who understands US accounting and bookkeeping, is highly organized, has strong attention to detail, and is comfortable owning processes from start to finish.

You’ll help keep the books accurate, current, and ready for month-end close. You’ll own everything from accounts payable and employee expenses to transaction coding, reconciliations, and first-pass financial reporting.

This is not a role where you simply enter transactions and wait for instructions. We’re looking for someone who can take ownership, spot problems, follow up proactively, and keep things moving.

Estimated Salary: The compensation range for this position is currently being finalized. As part of the application process, please share your expected salary based on your experience and qualifications. Your expectations will be considered as part of the overall compensation discussion, along with the scope and requirements of the role.
KEY RESPONSIBILITIES
Accounts Payable / Bill Pay

- Process and route vendor bills through our AP platform (such as Ramp or Bill.com) for approval and payment.

- Ensure bills are coded accurately to the correct entity, class, and GL account.

- Track payment timing and follow up on outstanding approvals or payments.

- Respond to and resolve routine vendor payment inquiries.

- Maintain clean, complete, and organized AP records.

- Identify and flag discrepancies, duplicate invoices, unusual vendor activity, and other potential issues.

Employee Expense Management

- Own the employee expense reporting process end-to-end.

- Review submitted expenses for policy compliance, appropriate coding, and completeness.

- Chase down missing receipts, memos, and supporting documentation.

- Proactively follow up with employees on outstanding items — polite persistence is an important part of this role.

- Ensure employee expenses are properly categorized and recorded.

- Help maintain and improve our expense policies and documentation.

- Identify recurring expense issues and recommend process improvements.

Transaction Classification & Bookkeeping

- Classify and code AP, employee expenses, credit card transactions, and other financial activity in our accounting system, such as QuickBooks Online.

- Apply the appropriate entity, class, and GL account based on each entity's chart of accounts.

- Review transactions for accuracy and consistency.

- Identify and correct miscoded, duplicate, unusual, or incomplete transactions.

- Keep transactions current so there is minimal cleanup required during month-end close.

- Maintain clean separation of accounting activity across multiple entities.

Month-End Close & Financial Reporting

- Own the first-pass month-end close for assigned entities.

- Reconcile bank accounts and credit card accounts.

- Review transaction coding and ensure accounts are properly categorized before close.

- Investigate discrepancies and resolve outstanding items.

- Prepare monthly P&L and balance sheet reports for internal review.

- Maintain supporting documentation for reconciliations and other close activities.

- Keep leadership informed of outstanding accounting issues and the overall state of the books.

- Serve as the day-to-day point of contact for questions about financial activity and bookkeeping status.

Preferred / Growth Responsibilities

As you become familiar with our business and accounting processes, there is an opportunity to take on more ownership of the close and financial reporting function. This may include:

- Assisting with final monthly financial reporting packages, including P&L,