Virtual Legal Assistant

About the Organization

The Client is a U.S.-based law firm specializing in immigration and business law. The firm supports individuals and businesses through structured legal processes, documentation, and client coordination.
The owner is seeking a long-term Virtual Assistant who can provide reliable administrative support and take initiative in day-to-day operations.
Role Overview

This is not a high-volume call center role. Instead, this position focuses on organized client follow-ups, CRM management, document coordination, and supporting the owner and paralegals to ensure smooth workflow.
The ideal candidate is proactive, detail-oriented, and comfortable managing communications through GoHighLevel while keeping everything organized and up to date.
Key Responsibilities:

- Manage incoming and outgoing calls and text messages through GoHighLevel

- Follow up with new leads and update CRM notes accurately

- Send engagement letters and client checklists as needed

- Keep client records organized and complete

- Provide regular updates to the owner regarding client activity

- Coordinate with paralegals for minor administrative tasks (e.g., sending FedEx labels, preparing checklists)

- Ensure no leads or tasks fall through the cracks

Requirements
Must-Have Qualifications:

- Previous experience as a Virtual Assistant or Administrative Assistant

- Strong English communication skills (verbal and written)

- Experience using CRM systems (GoHighLevel experience is a strong advantage)

- Highly organized with strong attention to detail

- Able to work independently and take initiative

Ideal Candidate Profile:

- Proactive and anticipates needs without constant instruction

- Follows up consistently and keeps tasks moving

- Calm, professional, and confident when speaking with clients

- Interested in long-term stability and growth

Benefits

- Opportunities for growth and advancement

- Competitive compensation package, including HMO

- Paid time off, including US holidays and vacation

- Full-time

- Remote (Philippines-based)

Originally posted on Himalayas