Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role

We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a remote operations partner , helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is organized, proactive, and reliable , this role is built for you.
What You’ll Own
Administrative & Executive Support (Primary Focus)

- Manage calendars, meetings, and scheduling across time zones

- Coordinate calls and ensure smooth daily planning

- Draft and send professional emails, documents, and communications

- Prepare meeting notes and track follow-ups

Data & CRM Management

- Update and maintain records in:

- HubSpot

- Salesforce

- Zoho CRM

- Manage spreadsheets and operational trackers

- Organize digital files in:

- Google Drive

- Dropbox

- SharePoint

Research & Task Execution

- Conduct online research:

- Competitors

- Vendors

- Market insights

- Turn research into:

- Structured summaries

- Presentations

- Support ad hoc and project-based tasks

Customer & Vendor Coordination

- Respond to basic client inquiries or route appropriately

- Communicate with vendors and track outstanding items

- Ensure follow-ups are completed on time

Operations & Project Support

- Assist with:

- Invoicing and expense tracking

- Light bookkeeping (if required)

- Update project management tools:

- Trello

- Asana

- Notion

- Monday.com

What Makes You a Strong Fit

- You are highly organized and detail-oriented

- You can manage multiple tasks without dropping the ball

- You communicate clearly and professionally

- You are proactive and don’t wait for instructions

- You are reliable, responsive, and accountable

Required Experience & Skills

- 1–2 years experience as a:

- Virtual Assistant

- Administrative Assistant

- Operations Support role

- Proficiency in:

- Microsoft Office

- Google Workspace (Docs, Sheets, Gmail, Calendar)

- Strong time management and multitasking ability

- Reliable internet and remote work setup

Nice to Have

- CRM experience:

- HubSpot / Salesforce / Zoho CRM

- Familiarity with:

- QuickBooks / Xero

- Experience supporting:

- Founders

- Startups

- Remote teams

- Managing multiple clients or executives

What a Typical Day Looks Like

- Review calendars and inboxes, prioritize urgent items

- Schedule meetings and coordinate logistics

- Update CRM records and trackers

- Prepare documents, reports, or summaries

- Conduct research for ongoing projects

- Follow up with vendors or clients

- Send end-of-day updates and prep for next day

In short:
You ensure everything runs smoothly and nothing falls through the cracks.
Key Metrics (KPIs)

- Tasks completed accurately and on time

- Calendar & inbox management efficiency

- No missed meetings or deadlines

- Clean, organized systems and documentation

- Strong responsiveness during working hours

- Positive feedback from clients and stakeholders

Why This Role Stands Out

- High ownership and visibility across operations

- Exposure to multiple business functions

- Clear expectations and structured workflows

- Opportunity to grow into operations or executive roles

- Work directly with founders and decision-makers

Interview Process

- Initial Phone Screen

- Video Interview with Pavago Recruiter

- Practical Task (mock inbox/calendar + research task)

- Client Interview

- Offer & Background Verification

Apply Now
If you:

- Thrive in fast-paced, remote environments

- Are organized, proactive, and detail-driven

- Enjoy supporting operations and execution

This role is a strong fit.

Originally posted on Himalayas