V101 - Executive Assistant | Senior Executive Assistant to CEO✦ anywhere

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Job Description:

Job Duck is seeking a highly experienced Executive Assistant to work directly with the CEO and serve as a trusted partner in managing his time, priorities, and commitments. This role goes well beyond traditional calendar and administrative support, requiring someone who can proactively manage competing priorities, track multiple initiatives, and ensure that important commitments have clear ownership and deadlines. The ideal candidate is confident enough to respectfully challenge the CEO when necessary, protect his time for high value work, and keep initiatives moving without requiring constant follow up. This is an excellent opportunity for a strategic, highly organized professional who understands how to operate at an executive level and can bring structure, accountability, and visibility to a fast moving business.
Monthly Compensation: 1,060 to 1,150 USD
Responsibilities include, but are not limited to:

- Redirect inbound requests to the appropriate owner without requiring additional approval

- Review incoming calendar requests and decline, move, or reschedule requests that conflict with protected CEO time blocks

- Maintain visibility into the progress of CEO initiatives and ensure outstanding items continue moving forward

- Establish and enforce deadlines for team deliverables when appropriate

- Follow up with team members on deliverables owed to the CEO

- Track open commitments and ensure every commitment has a clearly identified owner and deadline

- Manage the CEO’s calendar and ensure his time is aligned with established priorities and non negotiable commitments

- Identify opportunities to improve executive workflows, meeting cadence, accountability systems, and organizational efficiency

- Support the CEO in maintaining accountability across multiple concurrent initiatives

- Monitor the CEO’s commitments and proactively communicate potential conflicts, delays, or risks

- Handle sensitive and confidential information with a high degree of discretion

- Approve routine expenses that fall within the CEO’s established approval parameters, including payments to government or tax authorities and approved vendors

- Commit the CEO’s time within established parameters

- Ask appropriate prioritization questions when new commitments are added to the CEO’s workload

- Identify builder level work being handled by the CEO and proactively raise concerns when it may be better delegated or reassigned

- Monitor the CEO’s workload and identify opportunities to delegate, defer, or eliminate lower value activities

- Document decisions, commitments, owners, and deadlines resulting from leadership meetings

- Help ensure that initiatives decided by the CEO have a clear owner, deadline, and visible progress

- Draft emails, communications, documents, and other materials on behalf of the CEO

- Protect the CEO’s time for high value, strategic, and architect level work

- Respectfully push back when the CEO takes on work that could compromise higher priority initiatives

- Prepare for and coordinate the weekly CEO agenda meeting

- Prepare and deliver a Monday dashboard briefing before the CEO’s first meeting

- Manage and coordinate the CEO’s commitments, meetings, priorities, and deadlines

Requirements:

- Working Hours: 8:30 AM to 5:00 PM Eastern Time

- Flexibility may occasionally be required for early or late hours in rare and exceptional circumstances

- Reports directly to the CEO

- This position requires prior experience supporting a business ow