USA Company - Bookkeeper & Finance Operations Coordinator

About Us

Calily Bridal is a growing ecommerce brand looking for an organized and detail-oriented Bookkeeper & Finance Operations Coordinator to take ownership of our day-to-day bookkeeping, payments, and finance administration.

To Apply:

Send a short 2 min loom video with camera on with a short summary of your relevant experience and why you want to work with us. Applications without the intro video recording will be automatically rejected.

Responsibilities

* Maintain bookkeeping and reconciliations in Xero

* Review vendor/contractor invoices and prepare payments in Airwallex for management approval

* Manage and reconcile affiliate and contractor payouts

* Track outstanding invoices, payments, and finance deadlines

* Liaise with our US accountants and prepare documents needed for tax returns and compliance filings

* Keep financial records, receipts, invoices, and supporting documents organized

* Flag discrepancies, unusual charges, or missing information

* Help improve our internal finance processes and controls

What We’re Looking For

* Bookkeeping, Accounts Payable, or Finance Operations experience

* Strong Xero experience

* Excellent attention to detail

* Strong written English and communication

* Organized, reliable, and able to work independently

Bonus: Experience working with a US ecommerce company, Shopify, US accountants/CPAs, US LLC administration, sales tax/1099 processes, or international/multi-currency businesses.

Tech: Xero, Airwallex, Shopify, Wise & Google Sheets.

Hours: Approximately 5 hours/week initially, with the opportunity to grow.

You will prepare payments but will not have authority to release funds. All payments require management approval.