Transaction Coordinator

Position Overview

We are seeking a detail-oriented, highly organized Transaction Coordinator to manage our real estate transactions from contract to close. You will play a pivotal role in ensuring smooth operations, maintaining accurate compliance files in SkySlope, tracking critical dates, and keeping all parties informed throughout the escrow process.

Experience with eXp Realty workflows and compliance standards is a strong preference.

Key Responsibilities

Daily & Ongoing Coordination

Email & Communication: Serve as a primary contact for transaction-related email s. Clear document requirements, proactively follow up on missing files, and chase down outstanding signatures.

SkySlope Management: Upload, organize, and assign documents to the correct files daily. Continuously update transaction statuses to ensure compliance.

Document & Signature Coordination: Prepare and send document packages for signatures (e.g., SPDS, CLUE, BINSR, disclosures). Ensure all executed forms are promptly uploaded to SkySlope.

Transaction Tracking: Maintain the central tracking spreadsheet daily with current file statuses, received/missing documents, and signature status.

Note: Record septic inspection reports on the exact date received.

File Audits & Compliance: Routinely review active listing and under-contract files to identify missing or incomplete items, issuing outstanding requirement lists as needed.

Special Projects: Complete specialized file reviews and disclosures, including Onsite/Septic, Solar transfer, and Well documentation for under-contract properties.

Weekly & Closing Reviews

Upcoming Closing Review (Every Monday): Conduct a thorough audit of all files scheduled to close the following week. Ensure all required compliance documents and forms are complete (excluding FWT, Final HUD, and checks). Promptly follow up on missing items.

Closing Updates (Weekly / Upon Closing): Closely monitor files scheduled to close in the current week. Once officially closed, update the tracking spreadsheet with the closing date and flag any lingering post-closing requirements.

Qualifications & Requirements

Experience: 1–3+ years of experience as a Real Estate Transaction Coordinator or Compliance Specialist.

eXp Realty Familiarity: Prior experience navigating eXp Realty's compliance systems, file structures, and state-specific forms is highly preferred (nice to have).

Platform Proficiency: Advanced hands-on experience with SkySlope, standard e-signature tools, and spreadsheet management (Google Sheets / Excel).

Document Knowledge: Strong understanding of standard real estate contracts and disclosure forms (e.g., SPDS, CLUE, BINSR, Well/Septic, Solar).

Skills: Exceptional organizational skills, high attention to detail, proactive follow-through, and strong written communication skills.

Please include "Leverage Agent - Transaction Coordinator" at the subject line.