Project Manager/Coordinator (Construction Experience is a must)

Job Overview

We are seeking a detail-oriented and proactive Project Manager/Coordinator to support our construction and project management operations. In this role, you will work closely with field teams, subcontractors, and vendors to ensure project activities run smoothly from initiation through completion. The ideal candidate excels at multi-tasking, maintaining organized records, tracking project milestones, and keeping communication channels open across all project stakeholders.

SHOULD HAVE AN EXPERIENCE WITH BUILDER TREND

Key Responsibilities

Project Tracking & Execution:

-Assist with coordinating construction and project management activities from initiation through completion.

-Track project progress, milestones, deadlines, deliverables, and outstanding items.

-Maintain project trackers, logs, schedules, and regular status reports.

-Identify workflow issues and help ensure project tasks are completed efficiently and on time.

Procurement & Administrative Support:

-Create, issue, and maintain purchase orders and related procurement documentation.

-Organize and maintain project files, contracts, drawings, invoices, reports, correspondence, and other documentation.

-Assist with reviewing invoices, purchase orders, change orders, and project records for accuracy.

-Prepare meeting agendas, take detailed notes, and distribute actionable follow-up items.

Stakeholder Coordination & Logistics:

-Coordinate schedules with team members, subcontractors, vendors, and other key stakeholders.

-Follow up with team members to obtain updates, confirm responsibilities, and address outstanding tasks.

-Monitor project timelines, material requirements, approvals, and potential delays.

-Help coordinate material deliveries, site activities, inspections, and other construction logistics.

-Support clear communication and information flow between office staff, field teams, and project managers.

-Provide general administrative and operational support to the project team and perform other duties as assigned.

Qualifications & Skills

Experience: 3 years of experience in construction administration, project coordination, or a related operational role.

Education: Associate or Bachelor’s degree in Construction Management, Business Administration, or equivalent relevant work experience.

Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with project management software (e.g., Procore, BuilderTrend, MS Project, or ---------- ) is a plus.

Organization: Exceptional organizational skills, high attention to detail, and proven ability to manage multiple tracking logs and documents simultaneously.

Communication: Strong written and verbal communication skills to effectively collaborate with site crews, vendors, and management.