Talent Acquisition Coordinator - Veterinary Recruiting

At Petfolk , we’re reshaping veterinary care by blending high-quality medicine with a welcoming, connected experience for pets, their families, and the professionals who care for them.

Our people are central to that mission. As Petfolk continues to grow, we are building a thoughtful, relationship-driven recruiting team that can connect exceptional veterinary professionals with meaningful career opportunities across our markets.

The Role

The Talent Operations Coordinator is a critical operational partner to the Recruiting team, helping ensure the day-to-day recruiting process runs smoothly, efficiently, and consistently across Petfolk . This role manages recruiting operations, candidate and interview coordination, externship support, recruiting systems, and administrative processes that create a high-quality experience for candidates, recruiters, and hiring teams.

You will serve as a central point of coordination across Talent Acquisition, Talent Operations and other business partners. From opening and maintaining requisitions to coordinating interviews, tracking feedback, managing externship requests, and keeping recruiting systems accurate, you will make sure the details are handled and nothing falls through the cracks.

While this role is highly execution-focused, it also requires someone who looks for ways to make the recruiting function better. The successful candidate will be proactive, highly organized, comfortable managing competing priorities, and motivated by creating structure and consistency in a fast-growing organization.

What You'll Do

- Intake and manage new requisition requests across Petfolk , ensuring required approvals and documentation are complete.

- Create, post, edit, maintain, and close requisitions across recruiting platforms.

- Audit requisitions and job postings for accuracy, completeness, and consistency with recruiting standards.

- Manage internal and external job board postings and ensure job opportunities remain accurate and up to date.

- Maintain accurate candidate and requisition information within Petfolk 's ATS and recruiting systems.

- Conduct routine ATS audits and data cleanup to maintain system integrity and data accuracy.

- Coordinate and schedule candidate interviews across multiple calendars, with a focus on veterinarian recruiting.

- Send interview confirmations, reminders, scheduling updates, and other timely communications to candidates and interviewers.

- Manage interview changes, cancellations, and rescheduling while ensuring a seamless candidate experience.

- Serve as the primary point of contact for candidates regarding interview scheduling and logistics.

- Coordinate on-site interview experiences, including itineraries, candidate packets, interview guides, and travel arrangements when applicable.

- Follow up on outstanding interview feedback and ensure interviewers complete feedback within established timelines.

- Escalate overdue feedback and other outstanding recruiting tasks when necessary.

- Coordinate and complete candidate reference checks.

- Serve as a resource to recruiters and hiring teams for questions related to candidate coordination and interview logistics.

- Monitor incoming externship and shadowing requests and provide timely responses to applicants.

- Determine whether externship applicants meet basic eligibility requirements and coordinate placements with Pet Care Center partners.

- Maintain accurate externship pipelines, calendars, and records of completed externships.

- Proactively follow up with candidates and Pet Care Center partners when responses or scheduling confirmations are outstanding.

- Monitor adherence to recruiting processes and service-level expectations.

- Identify opportunities to improve recruiting workflows, systems, and operational efficiency.

- Assist with testing and implementation of new recruiting tools, system enhancements, and process changes.

- Provide administrative and project support to Recruiting Lea