Sr. Payroll Operations Analyst

Sr. Payroll Operations Analyst @ Midi Health 💸📊
📍 Remote (U.S.-Based) | Full-Time | Reports to: Payroll Director 

As our Senior Payroll Operations Analyst, you will own end-to-end pay run execution across all company entities, serving as the function's primary processor and systems administrator. This role is built for a practitioner who leads with data, operates with precision, and holds the line on accuracy and compliance at every stage of the pay cycle.

You will work cross-functionally with HR, Finance, People Operations, and Legal to operationalize processes that are built to scale, and serve as a trusted resource for employees seeking timely, accurate answers to pay-related questions. As the business grows, so does your ownership. This is a role designed to expand with the function and the team.

Key Responsibilities

Payroll Processing (40%)

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Execute end-to-end biweekly payroll as the lead Preparer for all on-cycle and off-cycle runs

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Prepare and validate payroll inputs: new hires, terminations, bonuses, retroactive adjustments, and one-time payments

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Manage exceptions, manual overrides, and system computations with documented audit trails

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Deliver completed audit packages to Reviewer per the Preparer > Reviewer > Approver control model

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Review and validate pay results, preview reports, and exception outputs prior to submission

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Maintain earnings and deductions configurations, ensuring setup accuracy across all pay groups

Tax & Withholding Administration (20%)

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Validate paycheck-level taxation accuracy across multi-state jurisdictions

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Monitor withholding account activity and flag discrepancies for remediation

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Process garnishments, levies, and involuntary deductions within established timelines

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Support quarterly and year-end tax reconciliation and filing validation

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Research multi-state tax requirements, wage and hour regulations, and withholding rules as needed

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Maintain compliance tracker for active tax jurisdictions and filing deadlines

Equity Administration (10%)

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Process equity transactions in the payroll system and validate against the equity management system

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Ensure accurate supplemental withholding on equity-based compensation events

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Maintain equity-to-payroll audit logs and support year-end equity reconciliation

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Partner with Stock Administration and Finance on equity event coordination

Systems Administration & Analytics (15%)

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Monitor and validate payroll system settings, workflow automations, and configuration setups

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Identify configuration errors, recommend improvements, and document resolution steps

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Build ad hoc reports for internal and external requests from Finance, People, and Legal partners

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Track accuracy and efficiency metrics against established KPIs

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Support GL reconciliation and payroll-to-finance reporting deliverables

Data Integrity & Records Management (10%)

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Maintain payroll master data including employee pay records, configuration logs, and period-over-period audit trails

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Perform routine audits of pay elements, earnings/deductions setups, and tax profiles

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Maintain organized drive folders and records in accordance with retention policy

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Ensure SOPs, checklists, and playbooks remain current and audit-ready

Employee Support & Cross-Functional Collaboration (5%)

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Serve as Tier I and Tier II escalation point for employee payroll inquiries

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Provide accurate guidance on pay, taxes, deductions, equity events, and processes

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Collaborate with HR, Finance, People Operations, and Legal on input submissions and policy questions

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Represent payroll operations in cross-functional meetings and audit reviews

Qualifications

Required:

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5+ years of payroll operations experience with direct processing ownership in a multi-state environment

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Advanced technical proficiency with HRIS and payroll systems

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Strong analytical and data validation skills with demonstrated