Specialist, Meeting Services -- Project Manager
When our values align, there's no limit to what we can achieve.
At Parexel , we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel , contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
🎯 An Exciting Opportunity in Congress & Event Management
Parexel , a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.
📌 About the Role
You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.
🔑 Key Responsibilities
Congress & Event Management
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Lead congress delivery across all operational phases
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Oversee delegate travel and international meeting logistics
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Conduct site visits and manage on-site delivery
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Recommend venues and ensure compliance with industry guidelines
Project Execution
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Lead project planning and maintain oversight of deliverables
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Manage supplier communication and resolve issues proactively
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Meet tight deadlines and provide quality control guidance
Client Relationship Management
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Manage client expectations and scope changes
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Attend and lead client meetings and provide regular status updates
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Identify opportunities for follow-on business
Finance & Budget Management
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Ensure accurate project scoping and budget management
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Monitor profitability and financial compliance
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Communicate cost implications to management
Specialized Knowledge
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Maintain expertise in virtual meeting platforms and registration tools
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Stay current on industry knowledge, SOPs, and supplier landscape
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Work with minimal supervision and provide cover for Senior Specialist
✅ Essential Requirements
Congress & Event Management Experience (REQUIRED)
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Proven conference and event organization experience
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Relevant experience in pharmaceutical, clinical research, or healthcare
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Demonstrated ability to manage meetings on time with high quality
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Strong understanding of international congress logistics
Core Skills & Competencies
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Client-focused approach with professional communication skills
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Strong problem-solving and organizational abilities
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Technical expertise in meeting management tools and registration software
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Proficiency with Word, Excel, and PowerPoint
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Flexible attitude and willingness to work in matrix environments
Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence
Education
Bachelor's Degree (REQUIRED)
🌟 Why Join Parexel 's Meeting Services Team?
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Lead complex, high-profile projects in clinical research and pharma
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Work with prestigious international clients
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Develop expertise in a specialized, growing field
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Collaborate with talented colleagues across Account Management and Operations
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Make real impact on critical industry events
🚀 Ready to Make Your Mark?
If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel , apply now and join a team that values expertise, professionalism, and excellence.
Parexe