Specialist, Financial Operations

Specialist, Accounts Payable
Role Summary

The Specialist, Accounts Payable is responsible for accurate and timely processing of vendor invoices, employee expenses, payments, reconciliations, and AP-related inquiries. The role supports strong financial controls by ensuring transactions are properly documented, approved, coded, and processed in accordance with company policies and established procedures.
Key Responsibilities

- Process and validate PO and non-PO invoices for accuracy, completeness, coding, and appropriate approvals.

- Perform invoice matching against purchase orders and receiving documentation where applicable.

- Review employee travel and expense transactions, including Concur submissions, for compliance with company policy.

- Monitor AP mailboxes and respond to vendor and internal stakeholder inquiries.

- Investigate invoice discrepancies, duplicate invoices, missing documentation, payment issues, and other AP exceptions.

- Maintain accurate vendor records and support vendor setup and updates.

- Prepare and process payment transactions in accordance with established payment schedules and controls.

- Perform vendor statement and AP account reconciliations and follow up on outstanding items.

- Support month-end close activities, including AP reconciliations and outstanding transaction reviews.

- Maintain complete audit documentation and supporting records.

- Identify opportunities to streamline AP processes, strengthen controls, and reduce manual work.

- Collaborate with Procurement, Finance, business stakeholders, and vendors to resolve AP issues.

Ideal Qualifications

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

- 3–5 years of Accounts Payable, Finance Operations, or similar experience.

- Experience with invoice processing, PO matching, payment processing, reconciliations, and vendor management.

- Experience with Oracle, Concur, or comparable ERP/expense systems is advantageous.

- Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, filters, and Basic IA tools.

- Good understanding of accounting principles and internal financial controls.

- Strong analytical skills and attention to detail.

- Ability to investigate discrepancies and independently drive issues to resolution.

- Strong written and verbal communication skills.

Core Competencies

Accuracy | Accountability | Analytical Thinking | Customer Service | Process Improvement | Compliance | Problem Solving | Time Management | Stakeholder Management

Originally posted on Himalayas