Senior Transaction Coordinator

This is a remote position.

Level connects talented Filipino Virtual Assistants with growing U.S.-based companies. We believe Virtual Assistants are more than task-doers—they're valued team members. Through meaningful partnerships, long-term career opportunities, and a culture built on being Dependable, Relational, Humble, and Just, we help professionals thrive while making a lasting impact on our clients.

We’re looking for an experienced Senior Transaction Coordinator to manage the full transaction coordination process for a busy real estate operation handling 30-40 closing transactions per month. You’ll oversee transactions from processing through closing, managing deadlines, deliverables, disclosures, follow-ups, and coordination with all parties to keep every transaction moving smoothly. This is a fast-paced, high-volume role for someone highly organized, detail-oriented, proactive, adaptable, and able to manage multiple transactions while maintaining accuracy and follow-through.
Duties/Responsibilities:

- Manage real estate transactions from processing through closing, keeping deadlines, contingencies, deliverables, disclosures, and required documents on track.

- Coordinate with key parties, including title companies, lenders, agents, and other transaction partners, and follow up on outstanding requirements.

- Maintain accurate and complete brokerage files while monitoring overall transaction progress and identifying items that need attention.

- Prioritize and manage a high volume of transactions, adjusting quickly to new contracts, urgent requests, changing deadlines, and competing priorities.

- Support the team through cross-training and coverage, while initially learning and following the processes before taking on greater independent ownership.

Qualifications:

-
Prior real estate transaction coordination/management experience, with the ability to handle high-volume, fast-paced transactions.

-
Highly detail-oriented, strong at prioritizing deadlines, and able to keep multiple transactions moving without constant oversight.

-
Comfortable with changing priorities and unpredictable workloads, while staying calm and communicating capacity concerns proactively.

-
Low ego, collaborative, and willing to learn and follow established processes before suggesting changes.

-
Colorado experience is a plus, but not required.

Tools:

- Microsoft tools (email, documents)

- MLS systems (RE Colorado or similar)

-
Contract platforms (CTMe Contracts or similar)

- AFrame

- Quo

- Dropbox

- Zoom

- Adobe Acrobat, Jotform

- Scribe

Schedule: Monday to Friday, 8:00 am to 5:00 pm Mountain time
Rate:$6/hour

Benefits:

-
Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add dependents.

-
Company-paid life insurance with ₱100,000 and AD&D coverage

- At least 7 days annual paid time off

-
Client specific bonuses and incentives will be given 100%

-
Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!

Requirements

To succeed in this role, you'll need the right tools. Please ensure you meet therequired system specifications.

If you’re an experienced Transaction Coordinator who enjoys keeping complex transactions organized, thrives in a busy environment, and is comfortable being a dependable behind-the-scenes partner, we’d love to hear from you.

Originally posted on Himalayas